Executive Assistant, Philippines

RZR; Manila; On-site; PHP 900,000 - 1,500,000; Full time

Benefits offered by this job

none

Job summary

RZR Global seeks an experienced Executive Assistant to support the CEO from Manila during daytime hours as part of a 24/7 coverage model. This role requires strong judgment, operational excellence, and the ability to thrive in a fast-paced global environment.

In this true business partner role, you will manage the CEO's calendar across APAC, EMEA, and US time zones, handle high-volume inboxes, and coordinate travel, briefs, and communications with stakeholders.

Qualifications

• 10+ years of EA experience supporting C-level executives.
• Strong communication and stakeholder management skills.
• Highly organized, proactive, and detail-oriented.
• Comfortable with AI and productivity tools (e.g., ChatGPT, Claude, JIRA, Confluence).
• Experience in fast-paced global companies.
• High level of discretion, ownership, and flexibility across time zones.

Responsibilities

• Manage CEO's calendar across APAC, EMEA, and US time zones with proactive conflict resolution.
• Handle high-volume inbox management and draft/respond on the CEO's behalf.
• Prepare meeting briefs, agendas, and follow-ups with clear action tracking.
• Coordinate internal and external stakeholders with speed and accuracy.

Skills

EA experience

communication

stakeholder management

organization

time-zone coordination

discretion

Tools

ChatGPT

Claude

JIRA

Confluence

Job description

Who are we?

RZR Global is an AI-driven company redefining what mobile advertising can be. We build intelligent systems that connect brands with audiences at a scale most companies only dream about, processing 5 million ad requests per second across 10 billion+ devices worldwide. Our platform uses trillions of contextual bidding signals and proprietary behavioral models to discover and engage audiences in a privacy-first environment. We don't just serve ads; we engineer outcomes. From creative strategy and execution through to real-time performance optimization, we run the full stack for publishers and brands alike. Headquartered in San Francisco with a global footprint across the United States, EMEA, and APAC, RZR is a team of builders, operators, and problem-solvers who move fast, think clearly, and take ownership. If you want to work on systems that matter at a scale that challenges you every day, you'll fit right in.

Role Overview

We are hiring a highly experienced Executive Assistant based in Manila to support the CEO of RZR during Manila daytime hours as part of a 24/7 coverage model. You will partner closely with our existing night‑shift Executive Assistant and report to the EA Lead to ensure seamless handoffs and continuity across time zones. This is a true business partner role, not just admin support, and requires strong judgment, operational excellence, and the ability to thrive in a fast‑paced global environment.

Key Responsibilities

Executive Support

• Manage and optimize the CEO's calendar across APAC, EMEA, and US time zones, resolving conflicts proactively
• Handle high-volume inbox management, including drafting and responding on behalf of the CEO
• Prepare meeting briefs, agendas, and follow-ups with clear action tracking
• Coordinate internal and external stakeholders with speed and accuracy

Operations & Coordination

• Plan and manage travel, logistics, and scheduling across regions
• Maintain organized documentation, trackers, and priority lists
• Ensure seamless daily handoffs between day and night shift EAs
• Anticipate needs and surface risks or conflicts ahead of time

Communication

• Draft clear, concise, and professional communications on behalf of the CEO
• Act as a gatekeeper while maintaining strong stakeholder relationships

Required Skills / Experience

• 10+ years of EA experience supporting C-level executives
• Strong communication and stakeholder management skills
• Highly organized, proactive, and detail-oriented
• Comfortable with AI and productivity tools (e.g., ChatGPT, Claude, JIRA, Confluence)
• Experience in fast-paced global companies
• High level of discretion, ownership, and flexibility across time zones

Core Behaviors

• Extreme Ownership
• Move Fast
• Drive for Excellence
• Proactive Communication
• Courage
• Curiosity
• Deliver Results
• Manage Ambiguity