Executive Assistant to the CEO (Metro Manila | Hybrid Role)

La Theoz Real Estate Solution Services Inc.; Makati; Hybride; PHP 446 400 - 669 600; Plein temps

Résumé du poste

A leading real estate service company is seeking an Executive Assistant to the CEO. This hybrid role involves managing the CEO’s schedule, supporting operations, and assisting with branding initiatives. The ideal candidate should have at least 2 years of experience, possess strong organizational skills, and be proficient in tools such as Google Workspace and Canva. The position is based in Makati and offers a dynamic work environment.

Qualifications

• Minimum 2 years experience as an Executive Assistant or Administrative Officer.
• Fluent in English and Filipino.
• Professional in appearance and behavior.

Responsabilités

• Manage CEO’s calendar and appointments.
• Screen calls, messages, and emails on behalf of the CEO.
• Coordinate with internal departments for updates.

Connaissances

Organizational skills

Communication skills

Proficiency in Google Workspace

Proficient in Canva and CapCut

Flexibility

Formation

Bachelor’s degree in Business, Marketing, or related field

Outils

Google Drive

ClickUp

Description du poste

Executive Assistant to the CEO (Metro Manila | Hybrid Role)

Hybrid - Makati 1-3 Yrs Exp Bachelor Full-time

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Job Description

To hire a qualified, trustworthy, and dynamic Executive Assistant (EA) who will serve as the right hand of the CEO, ensuring smooth coordination of business, administrative, and creative functions across all brands:

Position Title: Executive Assistant to the CEO

Type: Full-Time (Hybrid; Office + Travel)

Reports To: CEO – Ms. Dorie “Realtor Queen / Visionary Queen” Pizarra

Preferred Gender: Female

Age Range: 24–35 years old (mature, professional, and reliable)

Start Date: Immediate

Overall Role Purpose

The Executive Assistant will support the CEO in managing her day-to-day activities, meetings, brand visibility, and operations.

She must be highly organized, loyal, proactive, calm under pressure, and capable of handling both business and personal tasks with full confidentiality.

Key Responsibilities

• Executive Support
• Manage CEO’s calendar, schedule, and appointments.
• Screen and respond to calls, messages, and emails on behalf of the CEO.
• Organize meetings, take minutes, and track follow-ups.
• Maintain confidentiality in all communications.
• Operations Coordination
• Coordinate with internal departments (HR, Marketing, Leasing, Finance) for updates and task progress.
• Track deliverables and deadlines for CEO-assigned projects.
• Assist in document filing, scanning, contracts, and internal reports.
• Travel & Event Assistance
• Arrange and accompany the CEO during property tours, events, and meetings.
• Prepare travel itineraries, bookings, and logistical requirements.
• Ensure the CEO is ready for all public or client-facing events.
• Creative & Branding Support
• Help during photo/video shoots, vlogging, and content creation for social media.
• Use Canva and CapCut for light editing and assist the marketing team.
• Uphold the CEO’s personal brand — “Realtor Queen / Visionary Queen.”
• Administration & Filing
• Maintain updated records of CEO’s files, notes, and correspondence.
• Organize digital systems using Google Drive, ClickUp, and GHL.
• Prepare official letters, memos, and reports when needed.

Desired Wealth Dynamic Type

The EA must complement the CEO’s STAR dynamic.

Preferred profiles are:

• STEEL (organized, detail-oriented, disciplined)
• TEMPO (grounded, calm, relationship-oriented)

These dynamics will balance the CEO’s high creativity and fast-paced energy.

Candidate Qualifications

• Bachelor’s degree in Business, Marketing, or related field.
• Minimum 2 years experience as an Executive Assistant or Administrative Officer.
• Strong organizational and communication skills.
• Confident but humble; respectful and loyal.
• Proficient in Google Workspace, Canva, CapCut, and ClickUp.
• Must be flexible with work hours, willing to travel, and work closely with the CEO.
• Fluent in English and Filipino.
• Professional in appearance and behavior.

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