Executive Assistant

Kuntamo; Muntinlupa; On-site; PHP 400,000 - 650,000; Full time

Job summary

Kuntamo in the Philippines is seeking a highly organized Executive Assistant to support leadership across wealth management and non-profit initiatives for international clients. This full-time onsite role requires graveyard shift to align with U.S. business hours and strict confidentiality.

You will manage calendars, prepare documents, and coordinate communications with precision and discretion. The ideal candidate has at least 3 years of EA experience, excellent English, and a proactive,

Qualifications

• Minimum 3 years experience as an Executive Assistant or similar role.
• Excellent English communication skills (written and spoken).
• Ability to communicate clearly with international leadership via email and phone.
• Strong organizational and time management skills.
• High attention to detail and professionalism.
• Willing to work graveyard shift (U.S. time).
• Must be able to work onsite at Alabang Town Center.

Responsibilities

• Manage complex calendars, schedules, and meeting coordination.
• Organize executive priorities and ensure timely follow-through on action items.
• Prepare, review, and track important documents and correspondence.
• Maintain structured digital files and records for efficient retrieval.
• Manage and respond to emails on behalf of leadership.
• Coordinate communication between executives, internal teams, and external partners.
• Support meeting preparation including agendas, summaries, and follow-ups.
• Utilize modern productivity tools and AI platforms to streamline workflows.
• Assist with reporting, documentation, and project tracking.
• Support administrative needs for wealth management operations and non-profit initiatives.
• Identify opportunities to improve processes and efficiency.

Skills

Executive support

Calendar management

Email & phone comms

Tech-savvy

AI productivity tools

Tools

AI platforms

Job description

About the Role

We are looking for a highly organized, tech-savvy Executive Assistant to support leadership across wealth management and non-profit initiatives serving international clients.

Schedule: Full-Time | Graveyard Shift (aligned with U.S. business hours)

Work Setup: 100% Onsite

Employment Type: Full-Time Contract Role

This role is ideal for someone who thrives in a fast-paced, professional environment, enjoys working with global teams, and is passionate about using modern tools and AI technology to improve productivity and workflow efficiency. You will serve as a trusted operational partner to leadership, helping manage schedules, communications, documents, and day-to-day administrative priorities with precision and discretion. This position requires excellent English communication skills, strong attention to detail, and the ability to work onsite during U.S. business hours (graveyard shift).

We welcome applications from experienced professionals, returning overseas Filipinos, and expatriates currently based in the Philippines.

Key Responsibilities

• Executive & Administrative Support
  • Manage complex calendars, schedules, and meeting coordination.
  • Organize executive priorities and ensure timely follow-through on action items.
  • Prepare, review, and track important documents and correspondence.
  • Maintain structured digital files and records for efficient retrieval.
• Communication & Coordination
  • Manage and respond to email communications on behalf of leadership.
  • Coordinate communication between executives, internal teams, and external partners.
  • Support meeting preparation including agendas, summaries, and follow-ups.
• Operational & Technology Support
  • Utilize modern productivity tools and AI platforms to streamline workflows.
  • Assist with reporting, documentation, and project tracking.
  • Support administrative needs for both wealth management operations and non-profit initiatives.
  • Identify opportunities to improve processes and efficiency.
• Confidentiality & Professional Standards
  • Handle highly sensitive information with discretion and professionalism.
  • Maintain clear documentation and strong organizational practices.

Requirements

• Minimum 3 years experience as an Executive Assistant, Administrative Assistant, or similar role.
• Excellent English communication skills (written and spoken).
• Ability to communicate clearly with international leadership via email and phone.
• Strong organizational and time management skills.
• High attention to detail and professionalism.
• Tech-savvy and comfortable learning new software tools.
• Experience using AI productivity tools is a plus.
• Must be willing to work graveyard shift (U.S. time zone).
• Must be able to work onsite at Alabang Town Center.

Preferred Qualifications

• Background in financial services, accounting, or wealth management.
• Experience supporting international executives.
• Strong technical aptitude and comfort with new software tools.
• IT or systems experience.
• Familiarity with professional business terminology and corporate communication standards.
• Experience in non‑profit operations is an advantage.

Why Join Us?

• Work with international leadership and global clients.
• Gain exposure to wealth management and mission‑driven non‑profit work.
• Develop professional skills in a modern, tech‑enabled environment.
• Build expertise working with AI‑powered productivity tools.
• Grow within a dynamic and collaborative organization.
• Support leadership based in the United States from our client's office at Alabang Town Center.