Executive Assistant Mandaluyong

Quanta Paper Corporation; Mandaluyong; On-site; PHP 391,000 - 614,000; Full time

Job summary

Quanta Paper Corporation is seeking a capable Executive Assistant to support the CEO with calendar management, meeting coordination, and professional correspondence. The role requires discretion, initiative, and sound judgment to help drive company objectives in a fast-paced environment.

You will prepare management reports, monitor strategic assignments, and liaise across departments, key accounts, suppliers, and partners to ensure timely communication and execution.

Qualifications

• Experience providing direct administrative and operational support to a CEO or senior executive.
• Strong calendar management, meeting coordination, and executive reporting skills.
• Ability to coordinate with department heads and monitor management directives.
• Familiarity with sales reports and cross-functional coordination is a plus.
• Experience handling confidential company information.
• High stress tolerance and initiative.
• Knowledge of Operational Management.
• Understanding regulatory requirements for permits and licenses.

Responsibilities

• Manage the CEO's schedule and calendar.
• Coordinate executive meetings and prepare agenda.
• Prepare management reports and business correspondence.
• Monitor strategic assignments and follow up on progress.
• Facilitate communication with department heads, key accounts, suppliers, and partners.

Skills

Calendar management

Meeting coordination

Executive documentation

Business correspondence

Confidentiality

Cross-functional coordination

Operational management

Regulatory awareness

High stress tolerance

Sales reports familiarity

Education

Bachelor's degree in Business Administration

Bachelor's degree in Management

Bachelor's degree in Office Administration

Job description

Job Description

The position is responsible for managing the CEO's schedule, coordinating executive meetings, preparing management reports and business correspondence, monitoring strategic assignments, and facilitating communication with department heads, key accounts, suppliers, and business partners. The role requires a high degree of professionalism, confidentiality, initiative, and sound judgment to support effective executive decision-making and the achievement of company objectives.

Education

Bachelor's degree in Business Administration, Management, Marketing, Office Administration, or a related field.

Work Experience

Preferably with at least two (2)years of relevant experience as an Operational Assistant, Executive Assistant, Executive Secretary, or in a similar executive support role.

Experience supporting senior executives or top management is an advantage.

Competencies And Skills

• Providing direct administrative and operational support to a CEO, President, General Manager, or other senior executive.
• Proven experience in calendar management, meeting coordination, business correspondence, report preparation, and executive documentation.
• Knowledgeable incoordinating with department heads, monitoring management directives, and following up on business projects and assignments.
• Familiarity with sales reports, business operations, customer relations, and cross-functional coordination is an advantage.
• Experience handling confidential company records, executive communications, and sensitive business information.
• High Stress tolerance
• Knowledgeable in Operational Management
• Knowledgeable in the application and processing of business permit, license to operate, and other regulatory and statutory requirements