Executive Assistant

Biocostech Philippines Corp; Mandaluyong; On-site; PHP 350,000 - 550,000; Full time

Job summary

Biocostech Philippines Corp seeks an experienced Executive Assistant to act as the primary secretary and support the Vice Chairman. The role includes managing calendars, travel, and confidential documents, with strong MS Office proficiency and excellent English communication.

The position is on-site in Mandaluyong, requiring 3–5 years in a related field and a Bachelor's degree. You will handle emails, reports, and coordinating meetings, while ensuring discreet daily operations.

Qualifications

• 3–5 years of experience in a related field.
• Bachelor's degree required.
• Proven experience as a personal/executive assistant or secretarial role.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Excel, PowerPoint, Word).
• Strong work ethic and discretion.

Responsibilities

• Act as primary secretary and all-round assistant for personal and official matters.
• Manage calendars, appointments, meetings, and travel arrangements.
• Handle confidential documents and sensitive information with discretion.
• Prepare correspondence, reports, presentations, and emails.
• Coordinate meetings, take minutes of meetings, and track follow-ups.
• Organize files, records, and office systems.
• Assist in event planning, logistics, and coordination.
• Handle personal errands, scheduling, and ad hoc tasks.
• Anticipate executive needs to ensure smooth daily operations.

Skills

Communication skills

Time management

Multitasking

Attention to detail

Discretion

Fluency in English

Education

Bachelor's degree

Tools

MS Office

Job description

On-site - Mandaluyong 3-5 Yrs Exp Bachelor Full-time

Job Description

Employee Recognition and Rewards

Government Mandated Benefits

Professional Development

Job Responsibilities:

• Act as the primary secretary and all-round assistant for both personal and official matters.
• Manage calendars, appointments, meetings, and travel arrangements.
• Handle confidential documents and sensitive information with discretion.
• Maintain accurate records through data entry, filing and documentation management using tools like MS Office.
• Serve as point of contact for internal and external communications on behalf of the Vice Chairman.
• Prepare professional correspondence, reports, presentations, and emails.
• Screen and manage calls, emails, and visitors.
• Coordinate meetings, take minutes of meetings, and track follow-ups.
• Organize files, records, and office systems. (if any)
• Assist in event planning, logistics, and coordination. (if any)
• Handle personal errands, scheduling, and ad hoc tasks as required.
• Anticipate executive needs and ensure smooth daily operations.

Qualifications:

• At least 3-5 years of working experience in the related field
• Must possess at least any Bachelor's Degree
• Proven experience as a personal/executive assistant or other secretarial position
• Good Communication skills both written and verbal
• Must be fluent in English
• Proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Strong Work Ethic Excellent Communication Skills Written Communication Time Management Written and Verbal Communication Skills Attention to Details Multitasking