Executive Assistant

Dempsey Resource Management Inc.; Parañaque; On-site; PHP 381,104 - 508,138; Full time

Job summary

A management consultancy is seeking a highly organized Executive Assistant to support its CEO in managing paperwork, business affairs, communications, and travel arrangements. The ideal candidate will demonstrate exceptional attention to detail, strong communication skills, and proficiency in Microsoft Office. This role is essential for ensuring smooth daily operations and requires a proactive and adaptable individual willing to thrive in a dynamic environment.

Qualifications

• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Proficient in basic computer skills and Microsoft Office Suite.
• Confident in managing multiple tasks and prioritizing effectively.
• Capable of handling confidential information with discretion.

Responsibilities

• Manage the CEO’s paperwork and documentation.
• Organize and book travel arrangements for the CEO.
• Schedule and coordinate meetings and events.
• Communicate effectively on behalf of the CEO.
• Assist in managing various business ventures and projects.

Skills

Attention to detail

Organizational skills

Communication abilities

Proficiency in Microsoft Office Suite

Problem-solving skills

Interpersonal skills

Flexibility

Education

Any bachelor's degree, preferably graduated with Latin honors

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Overview

Executive Assistant to the CEO / Supervisorial Level

We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will be responsible for managing the CEO’s paperwork, business affairs, communications, and travel arrangements. This role is critical in ensuring the CEO’s daily operations run smoothly and efficiently.

Key Responsibilities

1. Administrative Support:
   • Handle all paperwork and documentation for the CEO.
   • Review and prepare reports, presentations, and other documents.
   • Maintain accurate records and manage the filing system.
2. Communication Management:
   • Manage and prioritize emails, calls, and other communications.
   • Communicate on behalf of the CEO with internal and external parties.
   • Draft, proofread, and edit correspondence.
3. Travel Coordination:
   • Organize and book travel arrangements, including flights, accommodations, and itineraries.
   • Ensure travel plans are seamless and well-coordinated.
4. Meeting and Event Planning:
   • Schedule and coordinate meetings, appointments, and events.
   • Prepare agendas, take minutes, and follow up on action items.
5. Business Operations:
   • Assist in managing various business ventures and projects.

Qualifications

• Education:
  • Any bachelor\'s degree, preferably graduated with Latin honors.
• Experience:
  • Previous experience as an Executive Assistant or in a similar administrative role is an advantage but not required.
• Skills:
  • Exceptional attention to detail and organizational skills.
  • Strong written and verbal communication abilities.
  • Proficient in basic computer skills and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Analytical and able to think critically to solve problems efficiently.
  • Confident in managing multiple tasks and prioritizing effectively.
  • Capable of handling confidential information with utmost discretion.
  • Pleasant personality with strong interpersonal skills to interact professionally with various stakeholders.
  • Polished and professional appearance.
  • Personal Attributes:
    • Flexible with time and schedule
    • Willing to stay-in whenever needed.
    • Proactive and self-motivated with a strong work ethic.
    • Adaptable and able to thrive in a fast-paced environment.
    • Strong sense of responsibility and commitment to excellence.
    • Ability to drive with a valid driver\'s license