Executive Assistant

FDC Utilities; Makati; On-site; PHP 334,800 - 558,000; Full time

Job summary

A leading utility firm is seeking an experienced Executive Assistant in Makati, Philippines. The successful candidate will provide executive support, manage travel logistics, and assist with special projects for the President and CEO. You should have a Bachelor's Degree and 3-5 years of experience supporting C-level executives. Strong English and Filipino language skills are required, alongside excellent interpersonal and problem-solving abilities. This role demands confidentiality and professionalism at all times.

Qualifications

• Strong command of professional written and oral English and Filipino.
• Excellent interpersonal skills and organizational skills.
• Effective problem-solving skills and ability to maintain discretion.

Responsibilities

• Manage the President and CEO’s calendar and coordinate appointments.
• Coordinate local and international travel logistics.
• Assist with high-priority activities and maintain confidentiality.

Skills

Meeting and Event Coordination

Stakeholder Management

Document Management and Governance

Digital Tools

Education

Bachelor’s Degree in Business Administration/Management/Communications

3-5 years of experience supporting C-level executives

Job description

Duties and Responsibilities

50% Executive Support and Calendar Management

• Manage the President and CEO’s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Screen, prioritize, and prepare responses to communications and requests for the President and CEO.
• Ensure the President and CEO is well-prepared for meetings, presentations, and speaking engagements.
• Organize and support executive-level meetings, board sessions, investor engagements, and government-facing events.

30% Travel and Logistics Management

• Coordinate local and international travel, hotel bookings, itinerary planning, and logistical requirements.
• Prepare travel briefings and ensure seamless execution of engagements.
• Process travel-related reimbursements and documentation.

20% Special Projects and Assignments

• Assist the President and CEO with high-priority activities and sensitive matters.
• Maintain confidentiality and professionalism at all times.

Perform other duties that may be assigned from time to time.

Technical Competencies and Skills

• Meeting and Event Coordination
• Stakeholder Management
• Document Management and Governance
• Digital Tools

Education, Training, and Licenses Required

• Bachelor’s Degree in Business Administration, Management, Communications
• At least 3-5 years of experience supporting C-level executives
• Strong command of professional written and oral English and Filipino
• Interpersonal skills
• Organizational skills
• Problem-solving skills
• Ability to maintain discretion and handle sensitive information with the highest degree of integrity.

Interested applicants may submit their Letter of Intent and updated resumé to [e-mail] or [e-mail].