Administrative Assistant - Front Desk & Office Ops

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI); Makati; On-site; PHP 290,000 - 424,000; Full time

Job summary

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI) is seeking an Administrative Assistant to support reception, meetings, inventory, and document management at our Makati office.

You will report to the Office Manager and help maintain an efficient, client-focused environment. The role requires 3-5 years in administrative/office operations, excellent communication, organization, and multitasking skills, plus proficiency with MS Office.

Qualifications

• Bachelor’s degree or equivalent experience.
• 3-5 years experience in administrative, office management, or operations roles.
• Strong communication, organizational, and multitasking skills.
• Proficiency in MS Office (Outlook, Word, Excel, Teams).
• High discretion, professionalism, and attention to detail.

Responsibilities

• Reception & Front Desk Management: Serve as primary contact for guests, employees, and vendors; manage phone lines, emails, courier services, and deliveries; oversee visitor registration and security procedures.
• Meeting & Event Support: Coordinate meeting room bookings, set-up, equipment, and refreshments; support internal and client-facing meetings; prepare meeting documents and guest arrangements.
• Inventory & Office Supplies Management: Maintain and monitor office, pantry, cleaning, and merchandise inventory; conduct monthly inventory checks; liaise with vendors for procurement.
• Filing, Recording & Documentation: Manage filing of documents; ensure scanning, uploading, and securing of documents.
• Administrative & Operational Support: Assist with onboarding/offboarding; manage courier bookings; collaborate with Facilities for maintenance, safety, and compliance.

Skills

Communication

Organization

Multitasking

MS Office proficiency

Education

Bachelor’s degree or equivalent experience

Tools

MS Office (Outlook, Word, Excel, Teams)

Job description

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI) is seeking an Administrative Assistant to support reception, meetings, inventory, and document management at our Makati office.

You will report to the Office Manager and help maintain an efficient, client-focused environment. The role requires 3-5 years in administrative/office operations, excellent communication, organization, and multitasking skills, plus proficiency with MS Office.