Executive Assistant | Fookien/Hokkien Speaking

GA HR Consultancy Inc.; Bulacan; On-site; PHP 446,000 - 670,000; Full time

Job summary

GA HR Consultancy Inc. is seeking an Executive Assistant who can speak and understand Fookien/Hokkien to provide direct support to senior management in Bulacan.

The role requires a highly organized, proactive professional capable of managing executive priorities and coordinating with Chinese-speaking stakeholders. The successful candidate will work closely with Management, handling calendars, preparing reports, organizing travel, and maintaining confidential records in a fast-paced manufacturing

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, Communication, or a related field.
• At least 3 years of relevant experience as an Executive Assistant, Personal Assistant, Management Assistant, Executive Secretary, or similar role.
• Must be able to speak and understand Fookien/Hokkien.
• Good communication skills in English and Filipino.
• Experience coordinating with Chinese-speaking executives, suppliers, customers, or business partners is an advantage.
• Strong organizational, time-management, and multitasking abilities.
• Excellent communication, interpersonal, and stakeholder coordination skills.
• Strong attention to detail and consistent follow-through.
• Highly trustworthy, discreet, and capable of handling confidential information.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and other standard office applications.

Responsibilities

• Manage and coordinate senior management's calendars, appointments, meetings, and daily schedules.
• Prepare executive correspondence, reports, presentations, meeting materials, and other business documents.
• Organize business travel, itineraries, reservations, and related arrangements when required.
• Provide day-to-day administrative support to ensure the efficient management of executive priorities.
• Serve as a key communication link between Management and internal departments, suppliers, customers, and external business partners.
• Facilitate communication with Fookien/Hokkien-speaking executives and business contacts.
• Assist in communicating or translating business discussions, instructions, and correspondence when necessary.
• Coordinate meetings and ensure that relevant information and instructions are accurately communicated to concerned parties.

Skills

Executive support

Time management

Multitasking

Stakeholder coordination

Discretion & confidentiality

Independent work

Education

Bachelor's degree in Business Administration, Management, Office Administration, Communication, or a related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Our client is an established confectionery manufacturing and international trading company based in Bulacan, with business activities involving local and international suppliers, customers, and business partners.

As their accredited executive search and headhunting partner, GA HR Consultancy Inc. is assisting in the search for a highly capable EXECUTIVE ASSISTANT who can speak and understand Fookien/Hokkien to provide direct support to senior management.

Important Requirement: Applicants must be able to speak and understand Fookien/Hokkien, as the role involves regular communication and coordination with Chinese-speaking executives and business stakeholders.

Role Overview

The Executive Assistant will provide high-level administrative, coordination, and business support to senior management. The role requires a highly organized, proactive, and trustworthy professional who can manage executive priorities, facilitate effective communication, and ensure that important business matters are followed through efficiently.

The successful candidate will work closely with Management and serve as a key coordination link between internal departments and external stakeholders.

Key Responsibilities

Executive & Administrative Support

• Manage and coordinate senior management's calendars, appointments, meetings, and daily schedules

• Prepare executive correspondence, reports, presentations, meeting materials, and other business documents

• Organize business travel, itineraries, reservations, and related arrangements when required

• Provide day-to-day administrative support to ensure the efficient management of executive priorities

Communication & Stakeholder Coordination

• Serve as a key communication link between Management and internal departments, suppliers, customers, and external business partners

• Facilitate communication with Fookien/Hokkien-speaking executives and business contacts

• Assist in communicating or translating business discussions, instructions, and correspondence when necessary

• Coordinate meetings and ensure that relevant information and instructions are accurately communicated to concerned parties

Priority Management & Follow-Through

• Monitor Management's priorities, pending matters, deadlines, and action items

• Proactively follow up with departments and stakeholders to ensure timely completion of assigned tasks

• Track commitments and provide regular updates on the status of important business matters

• Anticipate executive requirements and help resolve scheduling, coordination, and administrative concerns

Business & Project Support

• Assist senior management in coordinating special projects, business initiatives, and operational requirements

• Gather, organize, and summarize information or data needed for management review and decision-making

• Coordinate with relevant departments to support the implementation of Management's instructions and priorities

• Provide additional executive and business support as required in a fast-paced manufacturing and trading environment

Confidentiality & Professional Standards

• Handle sensitive business information, executive communications, and confidential documents with strict discretion

• Maintain accurate and organized records of important correspondence, meetings, and executive documents

• Exercise sound judgment, professionalism, and accountability in all interactions and assigned responsibilities

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, Communication, or a related field

• At least 3 years of relevant experience as an Executive Assistant, Personal Assistant, Management Assistant, Executive Secretary, or similar role

• Experience directly supporting a President, General Manager, CEO, business owner, or senior executive is strongly preferred

• Must be able to speak and understand Fookien/Hokkien

• Good communication skills in English and Filipino

• Experience coordinating with Chinese-speaking executives, suppliers, customers, or business partners is an advantage

• Strong organizational, time-management, and multitasking abilities

• Excellent communication, interpersonal, and stakeholder coordination skills

• Strong attention to detail and consistent follow-through

• Highly trustworthy, discreet, and capable of handling confidential information

• Proactive, resourceful, and able to work independently with minimal supervision

• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and other standard office applications