Executive Assistant (Eng)

Berry Virtual; Philippines; Remote; PHP 846,000 - 1,269,000; Full time

Benefits offered by this job

Permanent remote work setup

Competitive starting rate paid in USD

Internet Allowance

HMO insurance (PH)

Retirement Fund

Paid US holidays

Paid Vacation and Sick Leaves

Job summary

Berry Virtual in the Philippines is seeking an experienced Executive Assistant (ENG) to support our executives with calendar management, travel arrangements, and polished communications. You will coordinate meetings, prepare reports, and help drive client engagement, marketing initiatives, and operational efficiency.

The ideal candidate has proven EA or admin experience, strong organizational and written/verbal communication skills, familiarity with social media and content management, and the

Qualifications

• Proven executive support or admin experience.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Familiarity with social media and content management tools.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings and travel for executives.
• Maintain and organize communications across multiple mailboxes.
• Assist in preparing reports, presentations, and documents as required.
• Support client engagement and marketing efforts as needed.
• Provide confidential and discreet handling of sensitive information.
• Collaborate with teams to ensure smooth operations across departments.

Skills

Calendar management

Communication

Organizational skills

Social media familiarity

Content management

Multitasking

US time zones

Education

High school diploma

Tools

Monday.com

Asana

Trello

Zoom Workplace

RingCentral

HubSpot

Job description

Company : Berry Virtual Job Type : Full Time Philippines

Executive Assistant (ENG)

Job Description - Executive Assistant (ENG)

Description

As the Executive Assistant, you will play a pivotal role in supporting our executives in various capacities. This position demands a proactive individual with exceptional organizational skills, creativity, and the ability to handle a wide range of responsibilities. The successful candidate will be a key contributor to our team's success, helping to drive client engagement, marketing efforts, and overall operational efficiency.

Key Responsibilities:

• Manage and maintain calendars, schedule appointments, and coordinate meetings and travel arrangements for the clients
• Utilize software tools similar to Monday.com, Asana, Trello, Zoom Workplace, RingCentral, and/or Hubspot to create and maintain systems as needed.
• Handle incoming and outgoing communications, including emails, phone calls, and other correspondence.
• Assist in the preparation and distribution of reports, presentations, and other documents as required.
• Provide exemplary client service by promptly addressing inquiries and concerns.
• Ability to handle multiple mailboxes as necessary to support the clients ei: CEO, COO, ect.
• Collaborate with team members to ensure seamless operations and support across departments.
• Maintain confidentiality and discretion when handling sensitive information.
• Continuously seek opportunities to enhance efficiency and effectiveness in administrative processes

Requirements

• Proven experience as an Executive Assistant and Admin Role or in a similar role.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Familiarity with managing social media platforms and content management.
• Ability to maintain confidentiality and handle sensitive information.
• Willingness to work in US time zones (PST, EST, CST).
• High school diploma or equivalent.

System and Work Setup Requirements:

• A stable and high-speed internet connection preferably 25 MBPS or higher with backup in cases of power interruption or service provider issues.
• Own PC/laptop with 8GB RAM, and a processor of Core i5 / AMD Ryzen 3 / 2013 Mac equivalent or higher; Windows 10 or above / Catalina 10.15 or newer; with up-to-date web browsers, and security software, 500GB/128 SSD storage
• Headset/earphone with noise cancellation and webcam at 720p or higher resolution
• A designated, quiet, and well-organized workspace free from distractions to facilitate focused work

Benefits

• Permanent remote work setup
• Competitive starting rate paid in USD
• Internet Allowance
• HMO insurance (PH)
• Retirement Fund
• Paid US holidays
• Paid Vacation and Sick Leaves