Executive Assistant (Remote)

STAFFVIRTUAL, Inc.; Cebu City; Remote; PHP 853,000 - 1,422,000; Full time

Benefits offered by this job

HMO Day 1

Dependent coverage

Allowances

Attendance bonus

Paid time off

Laptop provided

Training growth

Job summary

STAFFVIRTUAL, Inc. is seeking an organized Executive Assistant to support one US-based client’s daily administrative needs. You will manage schedules, organize communications, coordinate meetings, and keep tasks on track in a remote setup.

The role offers growth opportunities, company-provided setup, training, and a competitive benefits package including HMO Day 1 with dependent coverage, allowances, attendance bonuses, and paid time off.

Qualifications

• Good written and verbal English communication skills.
• Strong organizational skills and attention to detail.
• Familiarity with calendar management, email coordination, and meeting scheduling.
• Basic proficiency in Google Workspace or Microsoft Office.
• Ability to follow instructions, manage priorities, and complete tasks on time.
• Willingness to learn new tools, ask questions, and take initiative.
• Professionalism and discretion when handling confidential information.

Responsibilities

• Manage calendars, schedule meetings, and send reminders.
• Organize emails and draft professional responses as directed.
• Prepare meeting agendas, take notes, and follow up on action items.
• Coordinate with clients and team members regarding schedules, updates, and requirements.
• Update contact information, CRM records, documents, and task trackers.
• Assist with preparing reports, presentations, and other business materials.
• Conduct basic research and support day-to-day administrative tasks.
• Keep files organized and handle confidential information responsibly.

Skills

English communication

Organizational skills

Calendar management

Email coordination

Meeting scheduling

Attention to detail

Discretion

Tools

Google Workspace

Microsoft Office

Job description

Job Title: Executive Assistant (Remote)

About the Client: Our client is a U.S.-based lead-generation company supporting financial advisors and wealth management firms. Through LinkedIn outreach, cold calling, and appointment setting, they help advisors connect with potential clients and grow their businesses.

Overview: STAFFVIRTUAL is looking for an organized and dependable Executive Assistant to support our client’s daily administrative needs. You will help manage schedules, organize communications, coordinate meetings, and keep tasks on track.

Responsibilities

• Manage calendars, schedule meetings, and send reminders.
• Organize emails and draft professional responses as directed.
• Prepare meeting agendas, take notes, and follow up on action items.
• Coordinate with clients and team members regarding schedules, updates, and requirements.
• Update contact information, CRM records, documents, and task trackers.
• Assist with preparing reports, presentations, and other business materials.
• Conduct basic research and support day-to-day administrative tasks.
• Keep files organized and handle confidential information responsibly.

Qualifications

• Good written and verbal English communication skills.
• Strong organizational skills and attention to detail.
• Familiarity with calendar management, email coordination, and meeting scheduling.
• Basic proficiency in Google Workspace or Microsoft Office.
• Ability to follow instructions, manage priorities, and complete tasks on time.
• Willingness to learn new tools, ask questions, and take initiative.
• Professionalism and discretion when handling confidential information.

Schedule: GY Shift / US Hours

Setup: Remote / WFH

Why Join STAFFVIRTUAL?

• Competitive compensation and benefits package
  • HMO Day 1 + FREE dependent coverage
  • Allowances
  • Attendance bonus
  • Paid time offs
• Company-provided work setup (laptop, monitor, accessories)
• Training, career growth, and global exposure
• A collaborative and supportive team culture