Remote Executive Assistant (CW)

AbroadWorks, Inc.; Philippines; Remote; PHP 347,000 - 433,000; Full time

Benefits offered by this job

Paid vacation days

Annual pay raise 5%

Paid 15‑minute breaks

Healthcare after 2 months

Vacation accrual growth

Job summary

AbroadWorks, Inc. invites an organized Executive Assistant to support a Jewish nonprofit and client relationships. You will help with back‑office operations, email campaigns, and data management while serving as the primary client contact for inquiries and ongoing support.

The role emphasizes accuracy, proactive communication, and the ability to work from a remote setup with a reliable device and internet connection. Experience in EA/VA and CRM tools is valued.

Qualifications

• Exceptional English communication and document drafting ability.
• Attention to detail and proactive collaboration with teams.
• Ability to work independently while maintaining company standards.
• Positive attitude, honesty, and personable approach in interactions.
• Experience as EA/VA or similar support role is preferred.

Responsibilities

• Manage CRM and databases, ensuring accurate donor and contact data.
• Maintain website pages and event tools via drag‑and‑drop interfaces.
• Draft and distribute weekly community emails and announcements.
• Coordinate projects and schedules with internal teams to meet deadlines.

Tools

Salesforce NPSP

Excel

SquareSpace

MailChimp

Constant Contact

Job description

Job Title: Remote Executive Assistant

Location: Fully Remote, Philippines

Rate: $4.00 - $5.00 per hour based on relevant experience, with opportunities for growth as you develop in the position.

Schedule: Monday to Friday, 9:00 AM - 5:00 PM Eastern Standard Time

Job Type: Full-Time

About Us

AbroadWorks is a fast growing global enterprise with established operations in the United States, India, and the Philippines. We specialize in providing both service-based solutions and advanced tech to help North American organizations in finding, onboarding, and managing global talent easily.

Our Offerings

Global Staffing Services: Currently, the majority of our revenue is generated through our comprehensive global staffing services, which cater to the diverse needs of our clients.

Technology Solutions: Looking ahead, our strategic focus is to expand our footprint in the software sector, leveraging our technology to improve global human capital and talent management processes.

Job Description

We are seeking a highly organized and proactive Executive Assistant (EA) to support client relationships, operational efficiency, and strategic execution. The EA will primarily assist a Jewish non-profit organization with back-office operations while serving as the main point of contact for client needs. This includes addressing inquiries and ensuring a smooth, positive client experience from initial engagement to ongoing support.

Requirements

• The role requires exceptional attention to detail, strong communication, proactive collaboration, and the ability to operate both independently and as a team player while upholding company standards.
• We are looking for someone with a positive attitude, honesty, and a personable approach who can foster trust and bring an uplifting presence to their work.

Preferred Qualifications

• Preferably someone with experience as an Executive Assistant, Virtual Assistant, or similar role.
• Salesforce (experience with Salesforce NPSP is a major plus)
• Basic spreadsheet/Excel formulas and navigation (VLOOKUP, XLOOKUP, Pivot Tables)
• Website management (e.g. SquareSpace, Ecwid, Wix)
• E-mail Management (e.g. Mail Chimp, Constant Contact)

Responsibilities

• CRM & Database Management: Manage and update CRM systems and other databases—ensure accurate donation records, contact information, and community data to enable reliable reporting, insights, and outreach efforts.
• Website & Event Tools Maintenance: Update websites with event details, registration links, calendars, and graphics. Prepare and publish registration forms and event pages using a drag-and-drop interface—no advanced coding required.
• Communications Support: Assist with drafting and distributing weekly community emails or announcements to promote classes, events, or initiatives.
• Proactive Project Coordination: Anticipate scheduled events and community needs by setting reminders, coordinating publishing timelines, and working with internal teams to ensure materials and client requests are delivered on time.

Successful candidates for this role are expected to possess the following attributes:

• Must have excellent English communication skills.
• Has the ability to complete projects in a timely manner and quickly adjust to changing circumstances and embrace new technologies, processes, or methods.
• Great logical and verbal reasoning skills.
• Exceptionally detail-oriented.
• Exceptional problem-solving and information-processing skills.
• Ability to think outside the box.
• A great work ethic and interest in learning new concepts and growing with the job.
• Ability to work both independently and as part of a team.
• Must have their own work device (preferably a desktop or laptop) and a stable internet connection.
• Must be comfortable with using a time-tracking software for payroll purposes.
• Must be willing to undergo a background verification check during the final stages of the hiring process.

Successful candidates for this role will be rewarded with the following benefits:

• A total of five paid vacation days per year (additional days can be taken unpaid).
• A 5% raise per year guaranteed (additional raises or bonuses may be given for outstanding performance).
• A paid 15-minute break for every 4 hours of work
• Healthcare benefits after 2 months of full-time work.
• Vacation days increase by 1 vacation day per year. I.e. after one year of employment, the total paid vacation days on year 2 would be six, on year 3 seven, etc.

Our main focus is to build an energized and motivated workforce where our employees are happy and satisfied with their jobs and growth opportunities.

We are looking forward to making you a part of our team!

Thank you for your time and interest.