Virtual Executive Assistant | REMOTE | $10/Hour

Superpowers HQ; Quezon City; Remote; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Fully remote

US hours alignment

Vacation leaves

Job summary

Superpowers HQ is seeking a Virtual Executive Assistant to provide high-level administrative support to our executive leadership on a full-time, remote basis. You will manage calendars, prepare briefing materials, coordinate travel, handle confidential communications, and support strategic initiatives from anywhere with internet access.

Ideal candidates reside in the Philippines, can operate during U.S. business hours, and have EA or administrative experience with strong English communication.

Qualifications

• Must reside in the Philippines.
• Able to work U.S. business hours.
• EA or Administrative experience
• Excellent English communication (written & spoken)
• Experience managing emails, calendars, and professional correspondence
• Tech-savvy: Google Workspace, Microsoft Office, scheduling tools
• Reliable internet + dedicated home office

Responsibilities

• Managing executive calendars and scheduling meetings across time zones
• Preparing briefing documents and meeting materials for executives
• Handling confidential correspondence and communications protocols
• Coordinating travel arrangements, including flights and ground transportation
• Processing expense reports and budget tracking for executives
• Taking minutes during meetings and distributing follow-up actions

Skills

Executive support

Calendar management

Email management

Travel coordination

Tools

Google Workspace

Microsoft Office

Scheduling tools

Job description

About the role Superpowers is seeking a talented Virtual Executive Assistant to join our team on a full-time, remote basis. This is an exciting opportunity to provide high-level administrative support to our executive leadership, working from anywhere with a reliable internet connection. As a Virtual Executive Assistant, you will be the backbone of our executive operations, ensuring smooth day-to-day functioning and enabling our leadership team to focus on strategic initiatives. This role offers flexibility and the chance to make a meaningful impact on our organisation's success whilst maintaining a healthy work-life balance.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating availability across multiple time zones

• Preparing comprehensive briefing documents, presentations, and meeting materials for executives

• Handling confidential correspondence and ensuring appropriate communication protocols are maintained

• Coordinating travel arrangements, including flights, accommodation, and ground transportation

• Processing expense reports and managing budget tracking for executive accounts

• Maintaining detailed records and databases with accuracy and organisation

• Providing research and data compilation support for strategic decision-making

• Acting as a liaison between executives and internal departments to facilitate communication and task completion

• Managing email correspondence and prioritising incoming communications effectively

• Supporting the preparation and organisation of company events, meetings, and conferences

• Taking minutes during meetings and distributing follow-up action items to relevant stakeholders

What we’re looking for

• Must be residing in the Philippines

• Able to work U.S. business hours

• EA or Administrative experience

• Excellent English communication (written & spoken)

• Experience managing emails, calendars, and professional correspondence

• Tech-savvy: Google Workspace, Microsoft Office, scheduling tools

• Reliable internet + dedicated home office

What we have to offer

• Fully remote with predictable U.S. day-shift hours

• 10 paid vacation leaves + 5 sick leaves

• 2-Week Paid Evaluation Program

• Supportive, growth-driven community

• Ongoing coaching, learning, and skills development

• Annual salary increase

• Stable, long-term, client-based role

Join Superpowers today and transform both your professional journey and the life of the entrepreneur you support!