Executive Assistant

Confidential; Philippines; Remote; PHP 563,000 - 844,000; Part time

Job summary

Confidential, a UK-based team, seeks a highly organised Virtual Assistant based in the Philippines to support a four-person team remotely during UK working hours (9am–6pm). Excellent written and spoken English and strong online communication are essential.

Responsibilities include general administrative support, liaising with clients via email, preparing decks from templates, maintaining CRM records, coordinating schedules, and handling reporting and spreadsheets.

Qualifications

• Excellent written and spoken English (advanced level required).
• Strong communication skills for online and client-facing interactions.
• Experience using CRM systems such as Pipedrive, Salesforce, HubSpot, or similar.
• Proficiency in Google Workspace (Docs, Sheets, Slides) and Microsoft Office.
• Highly organised with strong attention to detail.
• Ability to work independently in a remote environment.

Responsibilities

• Provide general administrative support to a team of four people
• Liaise with clients via email and online communication channels
• Assist in preparing presentation decks using existing company templates
• Maintain and update CRM systems with accurate client and sales information
• Support internal coordination, scheduling, and organisational tasks
• Assist with documentation, reporting, and spreadsheet management

Skills

English proficiency

Communication

CRM systems

Google Workspace

Microsoft Office

Attention to detail

Remote work

Tools

Pipedrive

Salesforce

HubSpot

Job description

Working Arrangement: Fully Remote, UK working hours 9am-6pm

Overview

We are looking to recruit a highly organised and reliable Virtual Assistant based in the Philippines to support a small UK-based team. The role will involve a range of administrative, coordination, and client communication responsibilities. The successful candidate must be an excellent communicator with strong written and spoken English and be comfortable interacting with clients and team members online.

Key Responsibilities

• Provide general administrative support to a team of four people
• Liaise with clients via email and online communication channels
• Assist in preparing presentation decks using existing company templates
• Maintain and update CRM systems with accurate client and sales information
• Support internal coordination, scheduling, and organisational tasks
• Assist with documentation, reporting, and spreadsheet management

Required Skills & Experience

• Excellent written and spoken English (advanced level required)
• Strong communication skills for both online and client-facing interactions
• Experience using CRM systems such as Pipedrive, Salesforce, HubSpot, or similar
• Proficiency in Google Workspace (Docs, Sheets, Slides) and Microsoft Office
• Highly organised with strong attention to detail
• Ability to work independently in a remote environment

Additional Notes

• The role is fully remote and home-based
• Design skills are not required, as all presentation materials will use existing templates
• The assistant will provide support to a small team of four people
• This position will be offered on a contract basis