Executive Assistant (EA)

Podcastnetwork; Manila; Hybrid; PHP 600,000 - 900,000; Full time

Job summary

Podcast Network Asia is seeking an Executive Assistant to the CEO in Manila. The EA will serve as the CEO’s gatekeeper, brand representative, content coordinator, and strategic driver across internal departments and external partners.

You will manage calendars, coordinate podcasts and media engagements, draft high-level correspondence, and leverage AI tools to accelerate decision-making, all while maintaining professional, polished communication.

Qualifications

• 2+ years of experience in executive support or high-level assistance.
• Advanced proficiency with Google Workspace, Slack, Notion, and generative AI tools.
• Excellent verbal and written English communication.
• Based in Metro Manila or able to attend in-person events.

Responsibilities

• Proactively manage and optimize the CEO’s calendar with zero overlaps and protected deep-work time.
• Coordinate schedules, production assets, and logistics for podcasts, speaking engagements, and media appearances.
• Serve as the CEO’s first point of contact for external partners and brand clients.
• Bridge leadership directives to internal teams and ensure on-time execution.
• Manage executive email channels, summarize meetings, and draft high-level correspondence.
• Leverage AI productivity tools to automate workflows and speed up decision-making.

Skills

Executive support

Calendar management

Project coordination

Communication skills

AI tools proficiency

Tools

Google Workspace

Slack

Notion

ChatGPT

Gemini

Claude

Job description

Posted 5 days ago and deadline of application is on 14 Oct

Job Description

We are seeking an Executive Assistant to the CEO who is a high-agency, resilient, and tech-savvy operator who serves as the primary force multiplier. This role goes beyond standard calendar coordination; the EA acts as the CEO's operational gatekeeper, brand representative, content coordinator, and strategic driver across internal departments and external partners in the podcasting industry.

Minimum Qualifications

Key Responsibilities:

• Proactively manage, filter, and optimize the CEO’s calendar, ensuring priority alignment, zero meeting overlaps, and protected deep-work time.
• Coordinate schedules, production assets, research, and logistics for the CEO’s podcasts, speaking engagements, media appearances, and social media content.
• Serve as a diplomatic, professional first point of contact for external executives, brand clients, podcast hosts, and industry partners on behalf of the CEO.
• Bridge leadership directives to internal teams (e.g., Show Producers, Brand Partnerships, Client Success), maintaining a firm follow-up system to ensure 100% on-time execution.
• Manage executive email channels, summarize long, complex meetings into concise action items, and draft high-level correspondence.
• Leverage AI productivity tools (ChatGPT, Gemini, Claude) and digital task managers (Google Workspace, Slack, Notion) to automate administrative workflows and speed up executive decision-making.

Minimum Qualifications:

• 2+ years of experience in executive support, project coordination, media/content assistance, or high-level virtual assistance.
• Demonstrates strong problem-solving under pressure and handles fast-paced priority shifts with composure.
• Advanced proficiency in Google Workspace, Slack, Notion, and generative AI tools (ChatGPT/Gemini) for drafting, research, and workflow automation.
• Outstanding verbal and written English communication skills; capable of tailoring communication appropriately when following up with creative teams versus drafting formal executive updates.
• Metro Manila-based (or highly accessible) for occasional in-person client events, shoots, or C-suite meetings.

Feel secure when applying: look for the verified icon and always do your research on a company. Avoid and report situations when employers require payment or work without compensation as part of their application process.

About Podcast Network Asia

Podcast Network Asia is a media and tech platform that offers on-demand audio content (e.g. podcasts, audiobooks, radio dramas, etc.).It aims to drive growth for on-demand audio content by creating high quality podcasts. This adds value to listeners and brands who want to connect with people.