Executive Assistant

TaskUs; Imus; On-site; PHP 360,000 - 600,000; Full time

Job summary

TaskUs is seeking an Executive Assistant to support senior leadership with calendar management, email handling, and travel planning. The role emphasizes discretion, strong communication, and the ability to coordinate with global teams and vendors.

You will act as a gatekeeper, ensuring executives’ time is optimized, and you will contribute to company-wide initiatives, organizing events and preparing concise, data-driven reports.

Qualifications

• Proven experience as an executive/administrative assistant or similar role.
• Excellent written and verbal communication skills.
• Able to manage calendars, emails, and travel arrangements efficiently.
• Proficient in Google Sheets, Slides, and other G Suite apps.

Responsibilities

• Coordinate calendars and schedule meetings, resolving conflicts.
• Prepare meeting rooms and post-meeting follow-ups.
• Source venues and liaise with vendors for events.
• Manage travel arrangements and create travel itineraries.
• Prepare reports, presentations, and official correspondence.
• Serve as gatekeeper between executives and stakeholders.
• Collaborate with cross-functional SEA teams for coverage.

Skills

Calendar management

Communication

Google Sheets

Google Slides

Reports

Cross-functional collaboration

Grace under pressure

Education

Bachelor's degree

Tools

Google Suite

Job description

Job Description

About TaskUs: TaskUs is a provider of outsourced digital services and next-generation customer experience to fast-growing technology companies, helping its clients represent, protect and grow their brands. Leveraging a cloud-based infrastructure, TaskUs serves clients in the fastest-growing sectors, including social media, e-commerce, gaming, streaming media, food delivery, ride-sharing, HiTech, FinTech, and HealthTech.

The People First culture at TaskUs has enabled the company to expand its workforce to approximately 60,000 employees globally. Presently, we have a presence in twenty-three locations across twelve countries, which include the Philippines, India, and the United States.

It started with one ridiculously good idea to create a different breed of Business Processing Outsourcing (BPO)! We at TaskUs understand that achieving growth for our partners requires a culture of constant motion, exploring new technologies, being ready to handle any challenge at a moment’s notice, and mastering consistency in an ever-changing world.

What We Offer

At TaskUs, we prioritize our employees' well-being by offering competitive industry salaries and comprehensive benefits packages. Our commitment to a People First culture is reflected in the various departments we have established, including Total Rewards, Wellness, HR, and Diversity. We take pride in our inclusive environment and positive impact on the community. Moreover, we actively encourage internal mobility and professional growth at all stages of an employee's career within TaskUs. Join our team today and experience firsthand our dedication to supporting People First.

As an Executive Assistant, Your day will usually go around checking your calendar for today’s agenda. In terms of their calendar, you must keep in mind that your executive’s time is precious and limited so you need to know what’s important and how to balance it all. Meanwhile, in terms of emails, you’re exposed daily to highly confidential information so you’re expected to be tactful and pragmatic. Expect that you will be doing a lot of tasks which includes getting coffee, implementing company-wide initiatives, to pretty much coordinating with everyone. So prepare to be resourceful to make things happen! You will also be a gatekeeper and also someone who is not afraid to chase down people for information (onsite or enterprise wide). Your work hours will vary in some way, mostly late afternoon so as to cover the US ET business hours, but the hours may change from time to time, depending major site activities, client visit or executive visits.

Responsibilities & Duties

• Coordinate calendars and schedule meetings. Resolve scheduling conflicts as they arise and prioritize issues to ensure an effective time management approach. Communicate agendas and respond to calendar changes as needed
• Prepare the meeting room for the stakeholders’ meeting and clean out the meeting rooms after the meetings
• Source for venues and liaise with local vendors and provide ground support for local events/ on-site local marketing events
• Be involved in event invitation process: Emailing invites, following up on RSVPs
• Perform other related duties as requested or as responsibilities dictate
• Project Support: Assist with follow-ups, collaborate with internal team members, and prepare regular reports on project progress
• Manage calendars, meetings, appointments, and travel arrangements
• Prepare reports, presentations, and official correspondence
• Act as a point of contact between executives and internal/external stakeholders
• Maintain records, files, and confidential documents with high accuracy
• Coordinate with cross-functional teams to ensure smooth daily operations
• Collaborate with other Executive Assistants in SEA to provide admin coverage and general team support, where applicable.
• Handle ad-hoc tasks and support leadership and company level initiatives as required
• Be organized and can work with grace under pressure.

Requirements

So what is it we’re looking for? Since this is an EA post, we need someone who can act as a “gatekeeper” for the executive’s professional life. It’s also key that you will be able to handle administrative duties, that you can collaborate well with other key members of the organization globally, and you can gravitate towards action and urgency when accomplishing tasks. We need someone who has at least 2 - 3 years of related experience, Bachelor’s degree or an equivalent combination of education, training and experience. High B2 written and verbal communication skills. The candidate also must be amenable to work during the graveyard shift.

Let’s be technical. We need someone with technical skills or at least able to learn technical concepts and also be able to use Google Sheets and Slides proficiently. Someone who is knowledgeable in creating/updating reports and also taking raw data and helping to create one-page slide decks. We need someone who’s knowledgeable in presentation, communication, and interpersonal skills. Also, we need someone who can navigate his/her way with different Google suite applications.

We need someone who’s highly motivated and independent with a commitment to oversee projects. We also need someone who’s organized and can work with grace under pressure.

How We Partner To Protect You

TaskUs will neither solicit money from you during your application process nor require any form of payment in order to proceed with your application. Kindly ensure that you are always in communication with only authorized recruiters of TaskUs.

DEI

In TaskUs we believe that innovation and higher performance are brought by people from all walks of life. We welcome applicants of different backgrounds, demographics, and circumstances. Inclusive and equitable practices are our responsibility as a business. TaskUs is committed to providing equal access to opportunities. If you need reasonable accommodations in any part of the hiring process, please let us know.