Executive Assistant

Blu Fox Ventures Inc.; Makati; On-site; PHP 334,800 - 558,000; Full time

Job summary

A dynamic venture firm in Metro Manila seeks an Executive Assistant to provide high-level administrative and operational support to the managing partner. Responsibilities include calendar management, project oversight, and handling communications. Candidates should possess strong organizational skills, excellent communication in English and Filipino, and be tech-savvy with tools like Google Workspace and Microsoft Office. Experience in hospitality or real estate is advantageous. A proactive approach is necessary for this fast-paced role.

Qualifications

• Experience in hospitality, F&B, real estate, or creative industries is a plus.
• Highly adaptable and proactive; able to work in a fast-paced environment.
• Detail-oriented, reliable, and takes ownership of tasks.

Responsibilities

• Manage executive’s calendar, appointments, and meetings.
• Assist in overseeing projects across multiple ventures.
• Handle day-to-day operational tasks and expense tracking.
• Provide occasional personal support to the executive.

Skills

Strong organizational and time-management skills

Excellent written and verbal communication (English and Filipino)

Proficiency in Google Workspace and Microsoft Office

Social media management and basic design skills

Analytical and resourceful

Discreet, trustworthy, and professional

Tools

Google Workspace

Microsoft Office

Notion

Trello

Asana

Job description

The Executive Assistant (EA) will provide high-level administrative, operational, and strategic support to the Managing Partner/Director. The EA ensures smooth day-to-day operations by managing schedules, handling communications, coordinating projects, and supporting decision-making. This role requires excellent organizational skills, discretion, adaptability, and the ability to anticipate the executive’s needs across multiple businesses.

Responsibilities

Administrative & Organizational Support

• Manage executive’s calendar, appointments, meetings, and travel arrangements.
• Screen, prioritize, and respond to emails, calls, and messages on behalf of the executive.
• Draft, review, and organize correspondence, reports, contracts, and presentations.
• Maintain digital and physical filing systems, ensuring accessibility and confidentiality.

Business & Project Support

• Assist in overseeing projects across multiple ventures (restaurant operations, real estate, marketing, events, etc.).
• Prepare reports, research, proposals, and presentations as required.
• Track deadlines, deliverables, and KPIs to ensure smooth project execution.
• Liaise with internal teams, business partners, and external stakeholders.

Operations & Coordination

• Handle day-to-day operational tasks such as expense tracking, vendor coordination, and basic HR/admin tasks.
• Assist in managing staff schedules, communications, and reports.
• Support marketing and brand initiatives (social media coordination, content scheduling, supplier communications).

Personal Assistance

• Provide occasional personal support (errands, reservations, reminders) to allow the executive to focus on strategic priorities.
• Anticipate needs and proactively resolve issues before they escalate.

Experience

• Experience in hospitality, F&B, real estate, or creative industries is a plus.

Skills & Competencies

• Strong organizational and time-management skills; able to juggle multiple priorities.
• Excellent written and verbal communication (English and Filipino).
• Tech-savvy: proficient in Google Workspace (Docs, Sheets, Drive, Calendar), Microsoft Office, and project management tools (e.g., Notion, Trello, Asana).
• Social media management and basic design skills (Canva, CapCut) are an advantage.
• Analytical and resourceful; able to research and prepare reports independently.
• Discreet, trustworthy, and professional with sensitive information.

Personal Attributes

• Highly adaptable and proactive; able to work in a fast-paced, entrepreneurial environment.
• Detail-oriented, reliable, and takes ownership of tasks.
• Strong interpersonal skills and ability to work with different types of people.
• Flexible availability; occasional evening or weekend work may be required.