Executive Assistant

Lgosoft Corporation; Makati; On-site; PHP 400,000 - 600,000; Full time

Job summary

Lgosoft Corporation is seeking an Executive Assistant to partner with senior leadership, orchestrate daily operations, manage high-level communications, and maintain seamless executive workflows.

This on-site role in Makati requires proactive calendar management, cross-department coordination, and preparation of briefing packs while ensuring meticulous record-keeping of expenses and documents.

Responsibilities

• Calendar & Schedule Management: Proactively manage complex calendars for the MD and COO, prioritizing critical engagements.
• Liaise with internal leadership, clients, and partners to coordinate meetings across time zones.
• Prepare briefing packs, agendas, and background notes for key engagements.
• Track deliverables and milestones on behalf of executive leadership.
• Prepare and edit professional communications and executive summaries.

Job description

Job description:

The Executive Assistant (EA) serves as a strategic administrative partner, orchestrating daily executive operations, managing high-level communications, and maintaining a seamless workflow across executive offices.Must be intelligent, proactive, and able to take initiative with minimal supervision.

Calendar & Schedule Management

• Proactively manage complex, fluid calendar schedules for both the Managing Director and COO, anticipating conflicts and prioritizing critical business engagements.

• Coordinate cross-departmental, board, and external stakeholder meetings, ensuring alignment across executive time zones and operational priorities.

• Prepare executive briefing packs, meeting materials, agendas, and background notes ahead of key engagements.

Operations & Administrative Governance

• Serve as the primary liaison and gatekeeper for internal leadership, external clients, and strategic business partners.

• Screen and route incoming correspondence, inquiries, and authorization requests to appropriate departments.

• Track key operational deliverables, cross-functional action items, and project milestones on behalf of executive leadership.

• Prepare and edit professional communications, presentations, executive summaries, and reports.

Financial Administration & Record Keeping

• Process executive expense reports, credit card reconciliations, and vendor invoices in a timely manner.

• Maintain organized, confidential electronic filing systems, executive records, and contract repositories.

Work Set-Up

• Full on-site - Makati at PBCOM Tower