Executive Assistant & Communications and Engagement Associate

Filinvest Development Corporation; Muntinlupa; On-site; PHP 446,000 - 670,000; Full time

Job summary

Filinvest Development Corporation in the Philippines is seeking an Executive Assistant & Communications and Engagement Associate to provide high‑level administrative support to senior executives and to help plan internal communications and employee engagement initiatives.

The role demands superb organizational skills, discretion with confidential information, and the ability to coordinate multiple projects and events across teams, delivering polished documents, timely updates, and coordinated

Qualifications

• Bachelor’s degree in Communications, Business Administration, Management, or Marketing.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills with strong attention to detail.
• Ability to manage multiple priorities and work under pressure.
• Proactive, resourceful, and dependable.

Responsibilities

• Manage executive calendar, appointments, and commitments.
• Coordinate meetings end-to-end including agendas, materials, and venues.
• Prepare meeting briefs, presentations, and briefing notes.
• Take minutes and track action items with owners and deadlines.
• Support internal communications and employee engagement initiatives.
• Assist in documenting critical decisions and maintaining confidential information.

Skills

Written and verbal communication

Organizational skills

Time-management

Discretion

Stakeholder coordination

Education

Bachelor’s degree in Communications

Bachelor’s degree in Business Administration

Bachelor’s degree in Management

Bachelor’s degree in Marketing

Tools

Microsoft Office

Outlook

PowerPoint

Word

Excel

Job description

Executive Assistant & Communications and Engagement Associate

Job Openings Executive Assistant & Communications and Engagement Associate

About the job Executive Assistant & Communications and Engagement Associate

Job Summary

The Executive Assistant & Communications and Engagement Associate provides high-level administrative and coordination support to senior executives while also contributing to the planning and execution of internal communications, employee engagement, and organizational initiatives. This role requires exceptional organizational and communication skills, strong attention to detail, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced environment. The position serves as a trusted partner to the executive while working closely with various teams to ensure effective communication, seamless coordination, and meaningful employee engagement.

Job Summary

The Executive Assistant & Communications and Engagement Associate provides high-level administrative and coordination support to senior executives while also contributing to the planning and execution of internal communications, employee engagement, and organizational initiatives. This role requires exceptional organizational and communication skills, strong attention to detail, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced environment. The position serves as a trusted partner to the executive while working closely with various teams to ensure effective communication, seamless coordination, and meaningful employee engagement.

Duties and Responsibilities

Key Functions, Duties and Responsibilities:

1) Executive & Calendar Management

Organizesand maintains the executive’s calendar, appointments, meetings, and commitments

Schedulesmeetings, conferences, and other engagements, ensuring proper coordination withinternal and external stakeholders

Managesschedule conflicts, changes, and rescheduling requirements

Providesreminders and ensures the executive is properly briefed on upcoming commitments

Helpsprioritize appointments and engagements based on business needs and urgency

2) Meeting Coordination & Executive Support

Coordinatesmeetings from end to end, including invitations, agendas, materials, venue,technology, and other requirements

Preparesmeeting briefs, presentations, reference materials, and other documents asneeded

Takesmeeting minutes and documents key decisions, action items, owners, anddeadlines

Tracksand follows up on action items to help ensure timely completion

Providesadministrative and coordination support for management and leadership meetings

3) Documentation & Records Management

Prepares,organizes, and maintains reports, presentations, correspondence, and otherexecutive documents

Maintainsaccurate and organized physical and digital filing systems

Handlesconfidential and sensitive information with a high level of discretion

Ensuresdocuments are accurate, complete, properly formatted, and readily accessible

Supportsthe preparation of executive reports, presentations, briefing notes, andmanagement materials

4) Communications Support

Draftsand coordinates internal communications, announcements, emails, messages, andother communication materials

Supportsthe development of communication plans for organizational initiatives,programs, and employee activities

Coordinateswith relevant teams to gather information, validate content, and ensure timelyrelease of communications

Helpsmaintain consistency in messaging, tone, and organizational branding

Assistsin managing communication channels and content calendars, as applicable

5) Employee Engagement & Events

Supportsthe planning and execution of employee engagement activities, company events,campaigns, and organizational programs

Coordinatesevent logistics, suppliers, venues, materials, invitations, registration, andother requirements

Developsor coordinates employee-facing materials such as posters, emailers,announcements, FAQs, and event communications

Workswith employee groups, committees, and cross-functional teams to supportengagement initiatives

Helpsgather employee feedback and participation data and assists in preparingpost-event reports and insights

Contributesideas and initiatives that strengthen employee experience, connection, andorganizational culture

Technical Competencies and Skills

• Bachelor’s degree in Communications, Business Administration, Management, Marketing

Education, Trainings and Licenses Required

• Strong written and verbal communication skills
• Excellent organizational and time-management skills with strong attention to detail
• Ability to manage multiple priorities and work effectively under pressure
• Strong interpersonal skills and ability to work with stakeholders across different levels of the organization
• Proficient in Microsoft Office, particularly Outlook, PowerPoint, Word, and Excel
• Experience in developing presentations, communication materials, and employee engagement content is an advantage
• Experience in event planning and project coordination is an advantage
• Proactive, resourceful, dependable