Executive Assistant

A1 Globus Manpower Inc.; Quezon City; On-site; PHP 334,800 - 558,000; Full time

Job summary

An established staffing agency in Quezon City is seeking an Executive Support professional to provide administrative and HR support. You will manage schedules, assist in recruitment, and ensure effective communication among team members. Candidates should have strong organizational skills, experience in a similar role, and proficiency in Microsoft Office. Excellent communication in English and Filipino is essential.

Qualifications

• Experience as an Executive Assistant, HR/Admin Staff, or in a similar administrative role.
• Excellent written and verbal communication skills in English and Filipino.
• Knowledge of HR practices, recruitment processes, and employee management.

Responsibilities

• Provide administrative support to senior executives.
• Assist in recruitment processes and maintain employee records.
• Act as a liaison between executives and employees.
• Organize and maintain files and office systems.

Skills

Pleasing personality

Written and verbal communication skills

Strong organizational abilities

Multitasking ability

Proficiency in Microsoft Office Suite

Job description

Executive Support

• Provide administrative support to senior executives, managing schedules, appointments, and travel arrangements.
• Draft and proofread internal and external communications (emails, reports, presentations, etc.).
• Handle confidential information with discretion and professionalism.
• Organize and maintain files, records, and office systems.
• Assist in organizing meetings, conferences, and company events

Human Resources Support

• Assist in recruitment processes, including scheduling interviews, preparing job descriptions, and handling candidate communications.
• Maintain employee records and ensure proper documentation of HR-related processes.
• Support in employee engagement activities and company initiatives.
• Assist in onboarding and offboarding processes, ensuring a smooth experience for new hires and departing employees.

Communication & Writing

• Prepare and edit written correspondence, such as memos, letters, and newsletters.
• Write, proofread, and edit HR documents (policies, handbooks, etc.).
• Act as a liaison between executives and employees, ensuring clear and effective communication.
• Assist in drafting and sending internal announcements and updates

Qualifications

• With pleasing personalities (able to present herself in a big/small meetings with other business partners and ventures)
• Proven experience as an Executive Assistant, HR/Admin Staff, or in a similar administrative role.
• Excellent written and verbal communication skills in English and Filipino.
• Strong organizational and multitasking abilities with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
• Knowledge of HR practices, recruitment processes, and employee management.