Executive Assistant/Administrative Support

Perez, Sese, Villa & Co.; Manila; On-site; PHP 334,800 - 558,000; Full time

Benefits offered by this job

Annual company trips

Free meals

Job training

Professional development

Scholarship programs

Christmas gifts

Company events

Opportunities for promotion

Staff meals provided

Job summary

A leading law firm in Metro Manila is seeking an experienced Executive Assistant/Administrative Support to manage the executive's calendar, coordinate appointments, and handle financial documentation. The ideal candidate will have a Bachelor's degree and 2-4 years of relevant experience. Key responsibilities include office management, data analysis, and maintaining confidential communications. This full-time position requires on-site work in Manila, offering numerous benefits including training, meals, and annual trips.

Qualifications

• 2-4 years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Knowledge of basic accounting tasks required.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Manage the executive’s calendar and coordinate meetings.
• Prepare and edit documents for the executive.
• Assist with processing invoices and tracking expenses.
• Organize and maintain office files and supplies.
• Compile and analyze data for executive decision-making.

Skills

Microsoft Office Suite proficiency

Organizational skills

Strong written and verbal communication skills

Problem-solving ability

Attention to detail

Education

Bachelor’s degree in Business Administration, Accounting, Finance, or related field

Job description

Executive Assistant/Administrative Support

This is a full-time, on-site position in Manila, requiring 1-3 years of experience and a Bachelor's degree.

Job Description

The Executive Administrative Support role entails managing the executive's calendar, coordinating appointments, meetings, and travel arrangements, as well as preparing, proofreading, and editing documents, presentations, and reports.

• Manage the executive’s calendar, coordinate appointments, meetings, and travel arrangements.
• Prepare, proofread, and edit documents, presentations, and reports for the executive.
• Handle confidential communications on behalf of the executive, ensuring timely responses and proper follow-up.
• Assist with various executive projects, keeping track of deadlines and deliverables.

Additionally, the position involves accounting assistance, including processing invoices, tracking expenses, and monitoring financial transactions, as well as assisting in the preparation of financial documents.

• Process invoices, track expenses, and monitor financial transactions as required.
• Assist in the preparation of financial documents, including expense reports, budgets, and financial summaries.
• Reconcile accounts, maintain accurate records, and ensure compliance with company policies.
• Support the preparation of monthly, quarterly, and annual financial reports.

Office management and coordination duties include organizing and maintaining files, ordering office supplies, and coordinating logistics for company meetings and events.

• Organize and maintain files, documents, and records for easy retrieval.
• Order office supplies and manage office inventory as needed.
• Coordinate logistics for company meetings and events, including preparing agendas and taking meeting minutes.
• Act as a point of contact between departments, facilitating effective communication and coordination.

The role also involves data analysis and reporting, including compiling, analyzing, and presenting data for executive decision-making, as well as creating and generating reports based on financial and operational data.

• Compile, analyze, and present data for executive decision-making.
• Create and generate reports based on financial and operational data, offering insights where applicable.

Requirements for the position include:

• Education: Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• Experience: Minimum of 2-4 years as an Executive Assistant, Administrative Assistant, or similar role, with knowledge of basic accounting tasks.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Accounting Knowledge: Understanding of basic accounting principles, with experience in handling financial transactions, reconciling accounts, and preparing financial documents.
• Organizational Skills: Excellent time-management and organizational skills, with the ability to prioritize and handle multiple tasks efficiently.
• Communication Skills: Strong written and verbal communication skills, with an eye for detail and accuracy.
• Problem-Solving: Ability to identify issues, find solutions, and work independently with minimal supervision.
• Professionalism & Confidentiality: Demonstrated ability to handle sensitive information with integrity and discretion.

Benefits include annual company trips, free meals, job training, professional development, and scholarship programs.

Company perks include Christmas gifts, company events, opportunities for promotion, and staff meals provided.

Working Location

Please note that this position requires on-site work in Manila. If you encounter any fraudulent activities during your job search, please report them immediately.