Executive Assistant & Admin Specialist — Partner Support

Deloitte Southeast Asia; Manila; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Rewards platform

World-class training & certifications

Mentoring & career progression

Onsite daily at BGC, Taguig

Paid time off and holidays, health and

Job summary

Deloitte Consulting Philippines Delivery Center is seeking an Executive Assistant and Admin Specialist based in Manila. You will manage the Partner's diary, schedule meetings, handle travel arrangements, and coordinate communications with senior leaders and stakeholders.

The role requires a minimum of 5 years of executive support experience in a consulting environment, exceptional discretion, and advanced MS Office skills.

Qualifications

• Bachelor’s degree in Finance, Accounting, HR, or related field.
• Minimum 5 years’ experience as an Executive Assistant supporting senior leaders.
• Strong judgment and discretion with confidential information.
• Professional communicator engaging senior stakeholders.
• Ability to manage multiple priorities with minimal supervision.
• Highly organized, detail-oriented, and deadline-driven.
• Advanced MS Office skills with strong written communication.

Responsibilities

• Manage Partner's diary including schedule meetings.
• Handle conflicting requests and prioritize meetings; first contact for availability.
• Manage Teams and email requests; escalate urgent matters.
• Escalate client requests to appropriate personnel or follow up.
• Arrange travel: flights, accommodation, transfers, insurance, car rentals.
• Coordinate with travel consultants on routes, health requirements, costs.
• Set up and test meeting equipment.
• Coordinate seminars and functions: bookings, catering, agendas, materials.
• Prepare and format documents per Deloitte standards.
• Promote Deloitte branding within the Business Unit.
• Maintain confidentiality; release info only to authorized parties.
• Manage corporate credit card expense reconciliation.
• Open, sort, prioritize mail; respond as appropriate.
• Process invoices via Deloitte systems; produce billing reports.
• Monitor annual leave records for the Offering team.
• Liaise with direct reports to assess workloads.

Skills

Executive support

Stakeholder management

Discretion & confidentiality

Time management

Communication skills

Organization & attention to detail

Event coordination

Education

Bachelor’s degree in Finance, Accounting, HR, or related field

Tools

MS Office Suite

Job description

Deloitte Consulting Philippines Delivery Center is seeking an Executive Assistant and Admin Specialist based in Manila. You will manage the Partner's diary, schedule meetings, handle travel arrangements, and coordinate communications with senior leaders and stakeholders.

The role requires a minimum of 5 years of executive support experience in a consulting environment, exceptional discretion, and advanced MS Office skills.