Executive Assistant and Admin Specialist - PH PDC

Deloitte Southeast Asia; Manila; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Rewards platform

World-class training & certifications

Mentoring & career progression

Onsite daily at BGC, Taguig

Paid time off and holidays, health and

Job summary

Deloitte Consulting Philippines Delivery Center is seeking an Executive Assistant and Admin Specialist based in Manila. You will manage the Partner's diary, schedule meetings, handle travel arrangements, and coordinate communications with senior leaders and stakeholders.

The role requires a minimum of 5 years of executive support experience in a consulting environment, exceptional discretion, and advanced MS Office skills.

Qualifications

• Bachelor’s degree in Finance, Accounting, HR, or related field.
• Minimum 5 years’ experience as an Executive Assistant supporting senior leaders.
• Strong judgment and discretion with confidential information.
• Professional communicator engaging senior stakeholders.
• Ability to manage multiple priorities with minimal supervision.
• Highly organized, detail-oriented, and deadline-driven.
• Advanced MS Office skills with strong written communication.

Responsibilities

• Manage Partner's diary including schedule meetings.
• Handle conflicting requests and prioritize meetings; first contact for availability.
• Manage Teams and email requests; escalate urgent matters.
• Escalate client requests to appropriate personnel or follow up.
• Arrange travel: flights, accommodation, transfers, insurance, car rentals.
• Coordinate with travel consultants on routes, health requirements, costs.
• Set up and test meeting equipment.
• Coordinate seminars and functions: bookings, catering, agendas, materials.
• Prepare and format documents per Deloitte standards.
• Promote Deloitte branding within the Business Unit.
• Maintain confidentiality; release info only to authorized parties.
• Manage corporate credit card expense reconciliation.
• Open, sort, prioritize mail; respond as appropriate.
• Process invoices via Deloitte systems; produce billing reports.
• Monitor annual leave records for the Offering team.
• Liaise with direct reports to assess workloads.

Skills

Executive support

Stakeholder management

Discretion & confidentiality

Time management

Communication skills

Organization & attention to detail

Event coordination

Education

Bachelor’s degree in Finance, Accounting, HR, or related field

Tools

MS Office Suite

Job description

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Executive Assistant and Admin Specialist - PH PDC

Date: 15 Oct 2026

Location: Manila, PH

Title: Executive Assistant and Admin Specialist based in Deloitte Consulting Philippines Delivery Center

At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve.

We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose-led growth and embed more equitable, inclusive as well as sustainable business practices.

Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.

We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognized for their contributions.

Work you will do

• Manage the Partner’s diary, including scheduling appointments and meetings.
• Proactively manage conflicting requests and meeting priorities. Serve as the first point of contact for Partner availability enquiries.
• Manage Teams and email requests, escalating urgent matters as required.
• Escalate client requests and queries to the appropriate personnel or follow through personally.
• Arrange and coordinate travel, including flights, accommodation, transfers, insurance, and car rentals.
• Liaise with Deloitte travel consultants to obtain advice on travel routes, health requirements, and costs.
• Set up and test meeting equipment, including laptops, screens, video conferencing, and audio conferencing facilities.
• Coordinate seminars and functions, including bookings, catering, agendas, and distribution of related materials.
• Prepare, format, and finalize documents, reports, presentations, proposals, and templates in accordance with Deloitte standards.
• Promote Deloitte visual identity and branding standards within the Business Unit.
• Maintain confidentiality and ensure information is released only to authorized parties.
• Manage corporate credit card expense reconciliation.
• Open, sort, prioritize, distribute, and respond to mail as appropriate.
• Process invoices accurately and promptly through Deloitte systems.
• Produce billing-related reports, process credit notes, and manage time, expense transfers, and write-offs.
• Monitor and maintain annual leave records and schedules for the Offering team as required.
• Liaise with direct reports (if any) to assess and manage workloads.

Enough about us, let’s talk about you

• Bachelor’s degree in Finance, Accounting, Human Resources, or a related field.
• Minimum 5 years’ experience as an Executive Assistant supporting senior leaders, preferably in a consulting environment.
• Strong judgment and discretion in handling confidential information.
• Professional communicator with the ability to engage senior internal and external stakeholders.
• Proven ability to manage multiple priorities independently with minimal supervision.
• Highly organized, detail-oriented, and deadline-driven.
• Able to remain professional and effective in a fast-paced environment.
• Advanced MS Office skills with strong written communication and administrative capabilities.

What is in store for you?

• Join our vibrant workplace with the opportunity to report onsite daily at BGC, Taguig office and contribute to impactful projects.
• Rewards platform - your hard work won't go unnoticed at Deloitte!
• Training and development - at Deloitte we believe in investing in our best assets, the people! You will have access to world class training and funding towards industry and other professional certifications.
• Receive support and mentoring to progress your career. You will have access to mentors and coaches who will help you pave a path for career progression.
• Benefits effective upon hiring including paid time off and holidays, health, and life insurance!