Strategic Executive Office Partner

Confidential; Taguig; Sur place; PHP 800 000 - 1 500 000; Plein temps

Résumé du poste

Confidential in the Philippines seeks an experienced Executive Assistant to a senior leader. You will manage complex calendars, prepare briefing materials, and coordinate cross-functional priorities across functions, cultures, and levels of seniority.

You will protect time, anticipate needs, and handle confidential information with discretion in a fast-moving environment. The role requires five+ years supporting senior executives in international settings, excellent English communication, and

Qualifications

• Bachelor’s degree or equivalent professional experience in business administration, management, communications, or a related field.
• At least five years of experience supporting a senior executive, leadership team, or complex business function in an international organization.
• Demonstrated experience coordinating cross-functional activities, projects, or leadership routines.
• Excellent written and verbal communication skills in English.
• Strong proficiency with common productivity, collaboration, calendar, presentation, and document-management tools.
• Experience working with executive-level stakeholders and handling confidential information.

Responsabilités

• Act as a trusted extension of the senior leader, helping to protect time, focus, and priorities.
• Manage and continuously optimize a complex calendar, balancing strategic priorities, operational commitments, travel, and contingency time.
• Anticipate requirements, identify potential conflicts or risks, and recommend practical solutions before issues arise.
• Support preparation for leadership meetings, business reviews, customer engagements, and other high-priority activities.
• Apply thoughtful challenge and sound judgment when prioritizing requests and allocating the leader’s time.
• Coordinate cross-functional initiatives and leadership-office priorities from planning through completion.
• Maintain clear action logs, decision records, and follow-up mechanisms to ensure commitments are delivered.
• Track milestones, dependencies, risks, and open decisions, escalating issues appropriately.
• Connect stakeholders across teams and help create alignment on next steps, ownership, and timelines.
• Prepare concise status updates and briefing materials that enable efficient decision-making.
• Plan and facilitate effective meetings, including agendas, pre-reads, participant coordination, logistics, and follow-up.
• Draft, edit, and quality-check correspondence, presentations, reports, and executive communications.
• Prepare executive briefings by gathering, synthesizing, and structuring relevant information from multiple sources.
• Ensure timely, clear, and professional communication with internal and external stakeholders.
• Represent the executive office with credibility, tact, and a service-oriented mindset.
• Support leadership-team routines, governance processes, and recurring business-management activities.
• Coordinate internal engagement activities and contribute to a positive culture of safety, inclusion, and belonging.
• Coordinate domestic and international travel, including itineraries, changes, documentation, and expense administration.
• Support budget tracking, procurement, invoice processing, and other administrative processes for the executive office.
• Improve ways of working by introducing effective tools, templates, workflows, and operating rhythms.
• Contribute to special projects requiring research, analysis, coordination, or confidential handling.
• Handle confidential business, personnel, financial, and strategic information with the highest level of discretion.
• Apply strong judgment when managing sensitive communications, access, documents, and meeting information.
• Follow applicable company policies, data-protection requirements, and governance standards.

Connaissances

Executive support

Calendar management

Cross-functional coordination

Stakeholder management

Communication

Discretion

Organizational skills

Problem solving

Formation

Bachelor's degree

Outils

MS Office / Google Workspace

PowerPoint presentations

Description du poste

Confidential in the Philippines seeks an experienced Executive Assistant to a senior leader. You will manage complex calendars, prepare briefing materials, and coordinate cross-functional priorities across functions, cultures, and levels of seniority.

You will protect time, anticipate needs, and handle confidential information with discretion in a fast-moving environment. The role requires five+ years supporting senior executives in international settings, excellent English communication, and