Executive Assistant

ELLA DL BEAUTY INC; Taguig; Hybrid; PHP 300,000 - 450,000; Full time

Job summary

ELLA DL BEAUTY INC in Taguig, Philippines, seeks an Executive Assistant to support the CEO with calendar, travel, and communications, ensuring polished, professional interactions.

You will coordinate meetings, prepare reports and documents, handle confidential information, and liaise with internal teams and external partners to keep operations running smoothly.

Qualifications

• 1–2 years of EA experience.
• Manage executive calendar, appointments, meetings, and travel arrangements.
• Screen and manage phone calls, emails, and correspondence.
• Prepare letters, reports, presentations, minutes, and other documents.
• Organize meetings, conferences, and company events.
• Coordinate with internal departments and external clients, partners, and suppliers.
• Maintain confidential files and sensitive company information.
• Monitor deadlines and follow up on pending tasks.
• Assist in preparing budgets, expense reports, and reimbursement requests.
• Receive visitors and maintain professional client relations.
• Support executives in project coordination and special assignments.
• Confident, well-presented, and has a pleasing personality.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage executive calendar and travel arrangements.
• Screen calls and emails, responding or escalating as needed.
• Prepare letters, reports, and meeting minutes.
• Organize meetings, conferences, and company events.
• Coordinate with internal departments and external partners.
• Maintain confidential files and sensitive information.
• Monitor deadlines and follow up on tasks.
• Handle office documentation and filing systems.
• Assist in budgets, expense reports, and reimbursements.
• Support executives in project coordination and special assignments.

Skills

EA experience

Calendar management

Email screening

Phone screening

Communication

Documentation

Meetings coordination

Confidentiality

Deadline tracking

Budget support

Client relations

Project coordination

Job description

Job Description:

• Preferably with 1-2 years of experience as an Executive Assistant.

• Manage the executive's calendar, appointments, meetings, and travel arrangements.

• Screen and manage phone calls, emails, and correspondence, responding or escalating matters as appropriate.

• Prepare letters, reports, presentations, meeting minutes, and other business documents.

• Organize meetings, conferences, and company events.

• Coordinate with internal departments and external clients, partners, and suppliers.

• Maintain confidential files, records, and sensitive company information.

• Monitor deadlines and follow up on pending tasks and action items.

• Handle office documentation, contracts, and filing systems.

• Assist in preparing budgets, expense reports, and reimbursement requests.

• Receive visitors and maintain professional client relations.

• Support executives in project coordination and special assignments.

• Confident, well-presented, and has a pleasing personality.

• Excellent communication and interpersonal skills.

• Perform other administrative duties as assigned.