Executive Assistant (EA)

ELLA DL BEAUTY INC; Makati; On-site; PHP 300,000 - 420,000; Full time

Job summary

ELLA DL BEAUTY INC is seeking an experienced Executive Assistant to support a senior executive in Makati, Philippines. The role focuses on calendar management, correspondence handling, and professional document preparation.

You will coordinate meetings, travel, and events while liaising with internal teams, clients, and partners. A high level of discretion and strong communication are essential.

Qualifications

• 1–2 years of experience as Executive Assistant.
• Capable of managing calendars, meetings, and travel.
• Strong written and verbal communication.
• Discretion with confidential information.

Responsibilities

• Manage the executive’s calendar, appointments, meetings, and travel arrangements.
• Screen and manage phone calls, emails, and correspondence, escalating as needed.
• Prepare letters, reports, presentations, meeting minutes, and other documents.
• Organize meetings, conferences, and company events.
• Coordinate with internal departments and external clients, partners, suppliers.
• Maintain confidential files, records, and sensitive information.
• Monitor deadlines and follow up on tasks and action items.
• Handle office documentation, contracts, and filing systems.
• Assist in preparing budgets, expense reports, and reimbursements.
• Receive visitors and maintain professional client relations.
• Support executives in project coordination and special assignments.
• Perform other administrative duties as assigned.

Skills

1-2 years EA experience

Job description

• Preferably with 1-2 years of experience as Executive Assistant

• Manage the executive’s calendar, appointments, meetings, and travel arrangements.

• Screen and manage phone calls, emails, and correspondence, responding or escalating matters as appropriate.

• Prepare letters, reports, presentations, meeting minutes, and other business documents.

• Organize meetings, conferences, and company events.

• Coordinate with internal departments and external clients, partners, and suppliers.

• Maintain confidential files, records, and sensitive company information.

• Monitor deadlines and follow up on pending tasks and action items.

• Handle office documentation, contracts, and filing systems.

• Assist in preparing budgets, expense reports, and reimbursement requests.

• Receive visitors and maintain professional client relations.

• Support executives in project coordination and special assignments.

• Perform other administrative duties as assigned.