Executive Assistant

Autohub Group of Companies; Taguig; Hybrid; PHP 420,000 - 720,000; Full time

Job summary

Autohub Group of Companies is seeking an Executive Assistant to provide comprehensive administrative support to the management team for our MINI operations. The ideal candidate will be highly organized, detail-oriented, and capable of handling confidential information with discretion.

The role involves calendar management, travel arrangements, meeting coordination, and preparation of reports and presentations within a fast-paced automotive setting in Bonifacio Global City, Taguig.

Qualifications

• Bachelor’s degree in a related field.
• At least two years of relevant experience.
• Experience as EA/PA/Administrative Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage and maintain the executive’s calendar, appointments, and schedules.
• Coordinate meetings, appointments, and business activities.
• Prepare reports, presentations, correspondence, and other documents.
• Handle emails, calls, and other business communications.
• Coordinate with internal departments, clients, suppliers, and other stakeholders.
• Assist in monitoring and following up on important tasks, deadlines, and commitments.
• Prepare meeting agendas, minutes, and follow-up action items.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with travel arrangements, events, and other executive-related activities.
• Perform other administrative tasks and duties as assigned.

Skills

Organizational skills

Time management

Communication skills

MS Office

Detail-oriented

Proactive

Discretion

Education

Bachelor’s degree in Business Administration/Management

Tools

Microsoft Office Suite

Job description

Be our Executive Assistant for MINI
We are looking for a highly organized, detail-oriented, and professional Executive Assistant to provide administrative and executive support to our management team.

Job Responsibilities:

• Manage and maintain the executive’s calendar, appointments, and schedules.

• Coordinate meetings, appointments, and business activities.

• Prepare reports, presentations, correspondence, and other documents.

• Handle emails, calls, and other business communications.

• Coordinate with internal departments, clients, suppliers, and other stakeholders.

• Assist in monitoring and following up on important tasks, deadlines, and commitments.

• Prepare meeting agendas, minutes, and follow-up action items.

• Handle confidential and sensitive information with professionalism and discretion.

• Assist with travel arrangements, events, and other executive-related activities.

• Perform other administrative tasks and duties as assigned.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.

• With proven experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.

• At least two (2) years of relevant experience

• Excellent organizational and time-management skills.

• Strong written and verbal communication skills.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other office applications.

• Highly detail-oriented, proactive, and dependable.

• Able to handle confidential information professionally.

• Willing to work in a fast-paced automotive environment

• Willing to work on a 6 day workweek schedule

• Willing to work at Bonifacio Global City, Taguig