Executive Assistant

SETH FOOD INTERNATIONAL CORP.; Quezon City; On-site; PHP 300,000 - 420,000; Full time

Job summary

SETH FOOD INTERNATIONAL CORP. in Makati City is seeking an experienced Executive Assistant to provide high-level administrative support to company leaders. You will manage calendars, coordinate meetings, and handle confidential information with discretion.

The role requires strong communication, superb organizational skills, and proficiency in Microsoft Office and Google Workspace. You will liaise with departments, clients, and partners, and arrange travel and presentations as needed.

Qualifications

• Bachelor's degree preferred in business or related field.
• 2–3 years' experience as Executive/Administrative Assistant or similar.
• Experience supporting senior executives is an advantage.
• Proficient with Microsoft Office and Google Workspace.
• Excellent written and verbal communication and strong organizational skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the executive's appointments, meetings, deadlines, and daily schedule.
• Schedule meetings, prepare agendas, arrange rooms, and record minutes.
• Handle emails, calls, and communications on behalf of the executive.
• Organize business trips, including flights, accommodations, transportation, and itineraries.
• Prepare reports, presentations, letters, memos, and other documents.
• Safeguard confidential information and company records.
• Provide day-to-day administrative support and ensure tasks are completed on time.
• Communicate with departments, clients, suppliers, and partners.
• Track assignments, follow up on pending matters, and remind deadlines.
• Assist the executive with special projects and operational activities.

Skills

Calendar management

Communication skills

Time management

Attention to detail

Multitasking

Discretion

Education

Bachelor's degree in Business Administration, Management, Office Administration, or related field

Tools

Microsoft Office

Google Workspace

Scheduling systems

Video-conferencing platforms

Job description

Executive Assistant - is a professional who provides high-level administrative and organizational support to executives, managers, or company leaders. They help the executive manage their schedule, communication, meetings, documents, and other important business activities.

Key responsibilities:

• Manage the executive's appointments, meetings, deadlines, and daily schedule.
• Schedule meetings, prepare agendas, arrange meeting rooms, and record minutes when needed.
• Handle emails, phone calls, correspondence, and other communications on behalf of the executive.
• Organize business trips, including flights, accommodations, transportation, and itineraries.
• Prepare reports, presentations, letters, memos, and other business documents.
• Safeguard confidential information, files, company records, and executive documents.
• Provide day-to-day administrative assistance and ensure important tasks are completed on time.
• Communicate and coordinate with different departments, clients, suppliers, and business partners.
• Track assignments, follow up on pending matters, and remind the executive of important deadlines.
• Assist the executive with special projects, business initiatives, and operational activities.

Job Requirements and Qualifications:

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field is preferred.
• At least 2–3 years of experience as an Executive Assistant, Administrative Assistant, Secretary, or similar position.
• Experience supporting senior executives or managers is an advantage.
• Experience in handling confidential information and coordinating business activities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Familiarity with Google Workspace, scheduling systems, and video-conferencing platforms.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Highly detail-oriented and accurate.
• Able to multitask and prioritize competing responsibilities.
• Interested applicants to be assign at MAKATI CITY.
• Can start ASAP.