Executive Assistant

Star Paper Corporation; Quezon City; On-site; PHP 201,000 - 290,000; Full time

Job summary

Star Paper Corporation in the Philippines seeks an Office Administrator to coordinate and direct office services supporting executives. The role involves safeguarding confidential files, preparing reports, and monitoring weekly schedules for Sales Executives and Cost Centers.

Candidates should have a Bachelor’s degree in Business/Marketing, proficiency in MS Word/Excel, and 1–2 years’ experience, including telesales and ecommerce experience, with strong administrative reporting skills.

Qualifications

• Must have Bachelor’s/degree in Business, Marketing, or related field.
• Proficient in MS Word and MS Excel.
• 1–2 years of experience in the same field.
• Experience in telesales & ecommerce.
• Background in Marketing support.
• Knowledge in Administrative/Clerical reporting.

Responsibilities

• Coordinate and direct office services to aid executives.
• Safekeeping of confidential files and other relevant documents.
• Check incoming documents before approval and signature of the President.
• Monitor weekly schedules and reports for Sales Executives and Cost Centers Group.
• File and retrieve corporation documents, records, and reports.
• Prepare office supplies and organize meetings and venues.
• Perform other tasks as may be assigned.

Skills

MS Word

MS Excel

Education

Bachelor's degree in Business/Marketing or related field

Job description

II. DUTIES/RESPONSIBILITIES

Office Administration

1.Coordinates and directs office services, such as records and budget preparation, personnel, and housekeeping, to aid executives.

2.Safekeeping of confidential files and other relevant documents,

3.Checks all incoming documents before the approval and signature of the President.

4.Monitors weekly schedules, reporting of Sales Executives; reports/ updates of all Cost Centers Group on a weekly basis

5.Files and retrieves corporation documents, records, and reports

Reports

1.Prepares records and reports, such as recommendations for solutions of administrative problems and annual reports

2.Studies management methods to improve workflow, simplify reporting procedures, or implement cost reductions

3. Analyzes operating practices and procedures to create new or to revise existing methods

Others

1. Prepares office supplies purchases needed in department

2. Organize Meetings and Venues

3. Performs other tasks as maybe assigned

III. Qualification / Requirements:

1. Candidate must possess at least a Bachelor's/ Degree in Business course, Marketing or any related on the same field.

2. Required skill(s): MS Office specifically in Word and Excel.

3. With at least 1-2 years experience in the same field.

4. Must have a background in Telesale & e-commerce.

5. Must have a background in Marketing support.

6. Knowledge in Administrative / Clerical Report.