Executive Assistant

MEDICARE PLUS, INC.; Metro Manila; On-site; PHP 279,000 - 446,000; Full time

Job summary

Medicare Plus, Inc. seeks an experienced executive assistant to support a senior leader in Metro Manila.

The role centers on meeting coordination, calendar management, document handling, and providing proactive administrative support to keep the executive operating smoothly. Ideal candidates will have excellent English speaking and writing skills, strong interpersonal abilities, keen attention to detail, and the discretion to handle confidential information.

Qualifications

• Excellent English speaking and writing skills.
• Bachelor's degree in business administration, office administration, or related field.
• Experience in executive support is a plus.
• Experience with Cloud preferred.
• Strong interpersonal and communication skills.
• Attention to detail.

Responsibilities

• Coordinate meetings: scheduling, agendas, minutes, and follow-up actions.
• Provide administrative support: manage calendar, appointments, and meetings for the executive.
• Information management: organize documents, files, and records, ensuring confidentiality.
• Screen and draft communications: emails, memos, reports, and presentations.
• Maintain confidentiality and discretion in handling sensitive information.
• Time management and multitasking to optimize the executive's time.

Skills

English proficiency

Interpersonal skills

Attention to details

Education

Bachelor's degree in business/office administration

Tools

Cloud

Job description

JOB DESCRIPTION

• Meeting coordination: Schedule, prepare for, and facilitate meetings, including setting agendas, distributing relevant materials, and taking minutes. Follow up on action items and ensure timely completion of tasks.
• Administrative support: Provide comprehensive administrative support to the executive, including managing their calendar, scheduling appointments and meetings.
• Information management: Organize and maintain documents, files, and records, both physical and digital, ensuring easy accessibility and confidentiality.
• Communication management: Screening and prioritizing phone calls, emails, and other correspondence. Draft, review, and edit communications, letters, memos, reports, and presentations on behalf of the executive.
• Confidentiality and discretion: Maintain a high level of confidentiality and discretion in handling sensitive information, ensuring that sensitive data and discussions are kept private and confidential.
• Time management and multitasking: Effectively prioritize and manage multiple tasks and responsibilities, ensuring deadlines are met and the executive's time is optimized.

QUALIFICATION

• Excellent English speaking and writing skills
• Bachelor's degree in a relevant field like business administration, office administration, or a related discipline.
• Working in an executive-level environment or supporting high-level executives is a plus.
• Previous experience in an administrative or support role is highly desirable. This could include experience as an administrative assistant, secretary, or similar positions where organizational and communication skills were utilized.
• Experience in Cloud preferred
• Interpersonal skills
• Attention to details