Executive Assistant

Expressions Stationery Shop, Inc.; Makati; On-site; PHP 420,000 - 720,000; Full time

Job summary

Expressions Stationery Shop, Inc. is seeking an Executive Assistant to the president to provide high-level administrative support to the leadership team in Metro Manila.

The role requires calendar management, liaison with private and government stakeholders, and handling sensitive information with absolute discretion. The candidate should have a BSBA and at least 2 years of experience in executive support or high-level administration, with background in account management or sales support and

Qualifications

• Bachelor's degree in BSBA.
• At least 2 years of experience in an Executive Assistant or high-level administrative role.
• Experience in Account Management or Sales Support.
• Familiarity with Government Bidding procedures and protocols.
• Proven Billing and Collections experience.
• Ability to handle confidential information with integrity.

Responsibilities

• Provide high-level secretarial and administrative assistance, including calendar management and project tracking.
• Prepare, edit, and proofread quotations, proposals, presentations, and official correspondence.
• Monitor aging reports to identify delinquent accounts and ensure collections are handled in accordance with policy.
• Bridge between the executive and internal departments and external private corporations and government agencies.
• Oversee administrative financial tasks, including billing, tracking collections, and processing expense reports.
• Assist in preparation for government bidding processes and private contracts.
• Coordinate delivery schedules and project timelines to meet directives.

Skills

Calendar management

Stakeholder comms

Billing & collections

Account management

Government bidding

Discretion

High-level admin

Education

Bachelor of Science in Business Administration

Tools

MS Office

Excel

Job description

ob description:

We are looking for a highly organized and proactive Executive Assistant to the president to provide high-level administrative support to our leadership team. The ideal candidate will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the executive. We need a results-driven professional who can manage complex calendars, facilitate communication with private and government stakeholders, and handle sensitive information with absolute discretion.

Key Responsibilities:

• Provide high-level secretarial and administrative assistance, including calendar management and project tracking.

• Prepare, edit, and proofread high-quality quotations, proposals, presentations, and official correspondence.

• Monitor aging reports to identify delinquent accounts and ensure collections are handled in strict accordance with company policy.

• Serve as a bridge between the executive and internal departments (such as merchandising and finance) as well as external private corporations and government agencies.

• Oversee administrative financial tasks, including handling billing, tracking collections, and processing expense reports.

• Assist in the preparation and organization of documentation for government bidding processes and private contracts.

• Coordinate delivery schedules and project timelines to ensure executive directives are met.

Qualifications:

• Bachelor of Science in Business Administration (BSBA).

• At least 2 years of experience in an Executive Assistant or high-level administrative role.

• Previous experience or background in Account Management or Sales Support.

• Familiarity with Government Bidding procedures and protocols.

• Proven experience in Billing and Collection or basic commercial financial management.

• Ability to handle confidential information with a high degree of integrity.

Join us in our mission to create a positive and engaging workplace. If you're ready to contribute to the success of Expressions Stationery Shop, Inc.,