Executive Assistant

Century Peak Corporation; Philippines; On-site; PHP 670,000 - 1,116,000; Full time

Job summary

Century Peak Corporation seeks a highly organized executive support professional who will coordinate the executive calendar, travel, and correspondence while contributing to corporate planning and regulatory compliance.

This role liaises with government agencies, drafts memos, maintains audit-ready records, and helps manage budgets and KPIs, ensuring strategic goals translate into operational execution.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Legal Management, or related field.
• 3–5 years of experience as an Executive Assistant, Corporate Planning Officer, Compliance Associate, or similar role.
• Strong documentation, filing, and stakeholder liaison with government agencies.
• Experience with regulatory filings, permits, licenses, and compliance processes.

Responsibilities

• Executive Support: manage complex calendar, travel, and correspondence.
• Corporate Planning Support: assist in developing and tracking the strategic plan, OKRs, and KPIs.
• Documentation & Records Management: maintain audit-ready records and a centralized documents system.
• Government Liaison & Compliance: liaise with agencies on permits, registrations, and reportorial requirements.

Skills

Executive support

Corporate planning

Documentation

Regulatory compliance

Government liaison

MS Office

Google Workspace

Project management tools

Communication

Attention to detail

Education

Bachelor's degree in Business Administration, Public Administration, Legal Management, or related field

Tools

SharePoint

Google Drive

Asana

Trello

Jira

Job description

We are seeking a highly organized and strategic professional to provide high-level executive support while actively contributing to corporate planning, regulatory compliance, and government liaison. This dual role requires exceptional documentation skills, the ability to coordinate with government institutions, and a strong capacity to bridge operational execution with long-term corporate goals.

Key Responsibilities:

Executive Support

• Manage the executive's complex calendar, travel arrangements, and correspondence.

• Prepare meeting agendas, minutes, presentations, and track action items.

• Coordinate board meetings, off-sites, and leadership retreats.

• Serve as a primary point of contact between the executive and internal/external stakeholders.

Corporate Planning Support

• Assist in developing, tracking, and updating the company's strategic plan, OKRs, and KPIs.

• Conduct market research, competitor analysis, and trend forecasting.

• Consolidate departmental reports and prepare performance dashboards.

• Support annual budgeting and planning cycles, including timeline management.

Documentation & Records Management

• Maintain excellent documentation skills - organize, format, version-control, and securely store all corporate plans, policies, board resolutions, contracts, and strategic reports.

• Establish and maintain a centralized document management system (physical and digital).

• Ensure documentation complies with internal audit standards and regulatory requirements.

• Draft, review, and proofread official correspondence, memos, and procedural manuals.

Government Liason & Compliance

• Liase with government institutions (e.g., SEC, BIR, LGU, DTI, PEZA, DOLE), on permits, licenses, registrations, and reportorial requirements.

• Monitor regulatory deadlines and ensure timely submission of compliance documents.

• Facilitate the endorsement, notarization, and authentication of legal and corporate documents.

• Coordinate with legal or external counsel on government-related filings and inquiries.

• Represent the executive office in routine government transactions as unauthorized.

Qualifications:

Education and Experience

• Bachelor's degree in Business Administration, Public Administration, Legal Management, or related field.

• 3-5 years of experience as an Executive Assistant, Corporate Planning Officer, Compliance Associate, or similar role.

Documentation and Administrative Skills

• Excellent documentation skills - including drafting, formatting, version control, indexing, and archiving.

• Proficiency in document management systems (SharePoint, Google Drive, or similar).

• Strong attention to detail and ability to produce audit-ready records.

Government Liason Skills

• Demonstrated experience liaising with government agencies (e.g., SEC, BIR, LGU, PEZA).

• Knowledge of business permit renewals, regulatory filings, and legal documentation processes.

• Familiarity with basic legal or notarial requirements for corporate documents.

Technical and Soft Skills

• Advanced MS Office (Excel, PowerPoint, Word) and Google Workspace.

• Project management tools (Asana, Trello, Jira) is a plus.

• Strong analytical, communication, and problem-solving abilities.

• High level of discretion, integrity, and professionalism.

Key Performance Indicators (KPIs):

• Timely submission of government-mandated reports (zero late or missed filings).

• 100% accuracy and completeness of corporate documentation and version control.

• Positive stakeholder feedback on meeting minutes, reports, and action item tracking.

• Efficient processing of permits and licenses without operational delays.