Executive Assistant

Abenson Ventures, Inc.; Philippines; On-site; PHP 279,000 - 446,000; Full time

Job summary

Abenson Ventures, Inc. in the Philippines seeks an organized Administrative Assistant to provide comprehensive business support. You will manage calendars, plan meetings and travel, and act as a liaison among executives, staff, clients, and external partners.

You will improve office efficiency with filing systems, manage information flow, handle supplies, and coordinate group events and logistics for initiatives.

Responsibilities

• Provide administrative and business support to executives and teams
• Maintain the calendar: plan and schedule meetings, teleconferences and travel
• Improve office efficiency by implementing effective filing systems and time-saving measures
• Enhance communication between department and executive team to foster teamwork
• Act as the point of contact among Executives, employees, clients and external partners
• Manage information flow in a timely and accurate manner
• Act as office manager by maintaining office supply inventory
• Screen and direct phone calls and distribute correspondence
• Lead the committee during special events of the group
• Prepare requests for payments
• Lead the group's strategic planning on logistics including presentations, venue, program flow, budget handling, liquidation
• Organize logistics for events such as food arrangements, room reservations, and equipment setup (laptops, projectors, WebEx)

Job description

Provide administrative and business support

Maintain calendar -- plan and schedule meetings, teleconferences and travel

Improved office efficiency by implementing effective filing system and introducing additional time-saving measures

Enhanced communication between department and executive team, fostering a sense of teamwork and collaboration.

Act as the point of contact among Executives, employees, clients and other external partners

Manage information flow in a timely and accurate manner.

Act as office manager by keeping up with office supply inventory

Screen and direct phone calls and distribute correspondence

Act as head of the committee during special events of the group

Prepares request for payments

Spearheads the group's Strategic Planning on logistics (i.e., consolidation of presentations, venue, program flow, budget handling, liquidation and other tasks to be performed)

Organizes logistics such as food arrangement if needed (e.g. Corporate Affairs Council forums), reserved room or venue, equipment for presentation (e.g., laptop, projector, WebEx, conference call and video calls)