Executive Assistant

Grajo & Associates CPA's; Pasig; On-site; PHP 446,400 - 669,600; Full time

Job summary

A reputable CPA firm is seeking an Executive Assistant to support the Chairman. The role involves managing a complex calendar, coordinating travel, and acting as a liaison for the Board of Directors. The ideal candidate will have strong communication skills, the ability to handle confidential information, and experience in administrative support. This position offers an opportunity to be an integral part of the executive team.

Qualifications

• Proven experience in calendar management and administrative support.
• Excellent communication and organizational skills.
• Ability to handle confidential information discreetly.

Responsibilities

• Manage a high-volume calendar across multiple time zones.
• Act as the point of contact for the Board of Directors.
• Arrange complex domestic and international travel logistics.
• Organize executive and board meetings.
• Assist with financial processes and budget tracking.
• Support special projects with research and reporting.

Job description

WE ARE HIRING !!!

EXECUTIVE ASSISTANT TO THE CHAIRMAN

Key Responsibilities

• Complex Calendar Management: Proactively managing and prioritizing a high-volume, ever-changing calendar across multiple time zones, including scheduling internal and external meetings, appointments, and personal commitments.
• Communication & Gatekeeping: Acting as the primary point of contact and liaison for the Board of Directors. Screening and routing calls and emails, and drafting professional correspondence on behalf of the executive.
• Travel Coordination: Arranging complex domestic and international travel logistics, including flights, accommodations, ground transportation, and creating detailed itineraries.
• Meeting Preparation & Follow-up: Organizing and coordinating executive and board meetings, preparing agendas and briefing materials, taking detailed minutes, and tracking action items to ensure timely completion.
• Financial & Administrative Support: Processing expense reports, managing invoices, reconciling corporate credit cards, and assisting with light budget tracking.
• Project Support: Assisting with special projects, conducting research, compiling data, and creating professional reports and presentations (PowerPoint/Google Slides) to support strategic decision‑making.
• Confidentiality: Maintaining strict discretion in handling all sensitive company and personal information.