Executive Assistant (Finance Support)

Intellflow Outsourcing Management Inc.; Parañaque; On-site; PHP 334,800 - 502,200; Full time

Job summary

A leading outsourcing firm in the Philippines is seeking a skilled Executive Assistant to manage executive schedules, provide administrative support, and maintain office operations. The ideal candidate will hold a Bachelor's degree and possess strong organizational skills, attention to detail, and a proactive attitude. Join a dynamic team and contribute to the success of our operations.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Management, Finance, Accounting, or related courses.
• Experience in admin, executive assistance, or finance support is a plus.
• Strong organizational skills and high attention to detail.

Responsibilities

• Manage and maintain executives' calendars, schedules, and meeting arrangements.
• Organize and maintain digital and physical files, documents, and records.
• Assist in preparing reports, presentations, and basic research for executive use.

Skills

Organizational skills

Attention to detail

Confidentiality

Proactive

Reliability

Education

Bachelor’s degree in Business Administration or related fields

Job description

Key Responsibilities

1. Executive Assistance

• Manage and maintain executives’ calendars, schedules, and meeting arrangements.
• Coordinate and book flights, accommodations, transportation, and other travel requirements.
• Prepare meeting minutes, briefing materials, and documentation needed by executives.
• Handle confidential information with discretion and professionalism.
• Assist with personal or ad hoc tasks as directed by executives.

2. Administrative & Clerical Support

• Organize and maintain digital and physical files, documents, and records.
• Prepare letters, memos, forms, and basic reports.
• Monitor and manage office supplies, inventories, and administrative logistics.
• Handle incoming calls, emails, and inquiries and route them accordingly.
• Assist with processing reimbursements, liquidations, petty cash documentation, and expense summaries.

3. General Office Support

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• Assist in preparing reports, presentations, and basic research for executive use.
• Support office operations including maintenance coordination and basic procurement tasks.
• Perform other administrative duties as assigned by executives or management.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Management, Finance, Accounting, or related courses.
• Experience in admin, executive assistance, or finance support is a plus.
• Strong organizational skills and high attention to detail.
• Ability to handle multiple tasks and maintain confidentiality.
• Professional, proactive, and reliable.