Head Executive Assistant

Marivent Hotels and Resorts In; Quezon City; On-site; PHP 500,000 - 800,000; Full time

Job summary

Marivent Hotels and Resorts In in Quezon City is seeking a Head Executive Assistant to provide high-level administrative and executive support to the CEO and senior leadership on-site. The ideal candidate has 3–5 years of experience, a Bachelor's degree in a related field, and excellent English and Filipino communication, with strong organizational and multitasking skills.

Proficiency in Microsoft Office Suite and Google Workspace is required, and travel may be necessary.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, Communications, or a related field.
• 3–5 years of proven experience as an Executive Assistant or similar role supporting senior executives or CEO.
• Excellent verbal and written communication in English and Filipino.
• Strong organizational, time management, and multitasking skills.
• Professionalism, integrity, and discretion with confidential information.
• Proficient in Microsoft Office Suite and Google Workspace.
• Excellent interpersonal skills with ability to build relationships with internal and external stakeholders.
• Ability to work independently, under pressure, with minimal supervision.
• Willing to travel when necessary.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, travel arrangements, and daily schedule.
• Screen, prioritize, and respond to emails, phone calls, correspondence, and other communications on behalf of the CEO.
• Prepare reports, presentations, meeting agendas, minutes, and other documents for the CEO.
• Coordinate with department heads and monitor timely completion of tasks and directives issued by the CEO.
• Maintain the confidentiality of sensitive business information, executive records, and company documents.
• Serve as liaison between the CEO and internal departments, clients, business partners, government agencies, and external stakeholders.
• Plan, organize, and coordinate executive meetings, company events, business trips, and special projects.
• Monitor project timelines, prepare status updates, and ensure follow-through on action items.
• Organize and maintain accurate filing systems for contracts, reports, correspondence, and other executive documents.
• Perform other administrative, operational, and executive support functions as assigned by the CEO to ensure the efficient operation of the executive office.

Skills

English fluency

Filipino fluency

Time management

Organizational skills

Communication skills

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Google Workspace

Job description

On-site - Quezon City 3-5 Yrs Exp Bachelor Full-time

Job Description

Government Mandated Benefits

Professional Development

Job Training

The Head Executive Assistant provides high-level administrative and executive support to the CEO, executives, and senior leadership. This role is responsible for managing executive schedules, coordinating meetings, preparing reports, handling confidential information, overseeing administrative processes, and ensuring the smooth day-to-day operations of the executive office. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Duties and Responsibilities:

• Manage the CEO's calendar, appointments, meetings, travel arrangements, and daily schedule.
• Screen, prioritize, and respond to emails, phone calls, correspondence, and other communications on behalf of the CEO.
• Prepare reports, presentations, meeting agendas, minutes, and other documents required by the CEO.
• Coordinate with department heads and monitor the timely completion of tasks, projects, and directives issued by the CEO.
• Maintain the confidentiality of sensitive business information, executive records, and company documents.
• Serve as the primary liaison between the CEO and internal departments, clients, business partners, government agencies, and other external stakeholders.
• Plan, organize, and coordinate executive meetings, company events, business trips, and special projects.
• Monitor project timelines, prepare status updates, and ensure follow-through on action items assigned by the CEO.
• Organize and maintain accurate filing systems for contracts, reports, correspondence, and other executive documents.
• Perform other administrative, operational, and executive support functions as assigned by the CEO to ensure the efficient operation of the executive office.

Qualifications:

• Bachelor's degree in Business Administration, Office Administration, Management, Communications, or a related field.
• At least three (3) to five (5) years of proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives or a CEO.
• Excellent verbal and written communication skills in English and Filipino.
• Strong organizational, time management, and multitasking skills with the ability to prioritize competing responsibilities.
• High level of professionalism, integrity, and discretion in handling confidential and sensitive information.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent interpersonal skills with the ability to build and maintain professional relationships with internal and external stakeholders.
• Strong analytical, problem-solving, and decision-making abilities with keen attention to detail.
• Ability to work independently, under pressure, and with minimal supervision in a fast-paced environment.
• Willing to work extended hours, travel when necessary, and perform other duties as assigned by the CEO.