Executive Assistant

Dr. Jesus C. Delgado Memorial Hospital; Philippines; On-site; PHP 360,000 - 420,000; Full time

Benefits offered by this job

Company events

Employee discount

Opportunities for promotion

Paid training

Promotion to permanent employee

Job summary

Dr. Jesus C. Delgado Memorial Hospital is seeking a capable executive secretary to support the President's Office. You will handle confidential admin tasks, arrange documents for review, and coordinate with managers and executives.

You will manage daily schedules for the DCEO and CFO, prepare reports for Board meetings and professional bodies, screen visitors, and maintain files and licenses, ensuring smooth office operation.

Qualifications

• College graduate with courses related to business or office administration.
• At least 2 years experience in secretarial work.
• Proficient in oral and written communications using computers.
• Numerical and verbal ability to prepare statistics and communicate with executives.
• Good command in English.

Responsibilities

• Gather, arrange documents for review and approval by the DCEO.
• Coordinate with managers on documents, proposals or recommendations.
• Assemble materials for reports for Board Meetings and associations for reference.
• Screen visitors to the President's Office and direct them to the proper departments.
• Arrange daily schedules and meetings for the DCEO and CFO.
• Maintain files and ensure updated licenses and office supplies.
• Notify the Board of Directors of scheduled meetings.
• Attend to the DCEO needs for Board, Mancom and Leadership meetings.
• Perform other related tasks as assigned by the DCEO and CFO.

Skills

Oral & written communication

English proficiency

Numerical and verbal ability

Education

College degree in business/office administration

Job description

Job Summary:

Performs a wide variety of secretarial duties, mostly of a confidential nature including administrative and clerical work.

Key responsibilities:

• Gathers, arranges documents, proposals, recommendations for review and approval of the DCEO
• Coordinates with the managers and supervisors concerned on the DCEO's actions on documents, proposals or recommendations
• Assembles materials for reports such as Board Meetings, MPH Meetings and those of Philippine Hospital Association and the Philippine Hospital College of Hospital Administrators for reference
• Screens people who come to the President's Office and directs them to the concerned departments
• Arranges daily schedules, including face-to-face and virtual meetings for the DCEO and Chief Financial Officer
• Maintains files and secures a copy of all updated hospital licenses and keeps office supplies of the DCEO and CFO
• Notifies the Board of Directors regarding scheduled meetings
• Attends to the DCEO needs on the scheduled Board, Mancom and Leadership meetings
• Performs other related tasks which may be assigned from time to time by the DCEO and CFO

Qualifications:

• College graduate with courses related to business or office administration
• At least 2 years experience in secretarial work of a company
• Proficient in oral and written communications using computers
• Numerical and verbal ability required to prepare statistical aspects and communicate with board members, Division Heads and Supervisors, including executives of other companies
• Good command in English

Benefits:

• Company events
• Employee discount
• Opportunities for promotion
• Paid training
• Promotion to permanent employee