Executive Assistant

Private Advertiser; Philippines; On-site; PHP 391,000 - 536,000; Full time

Job summary

Private Advertiser is seeking a capable secretary to provide advanced administrative support to the President. The role includes secretarial duties, calendar management, meeting coordination and discreet handling of confidential information.

You will also oversee travel arrangements, office upkeep, and supplier coordination to ensure smooth operations. The ideal candidate has strong communication skills, the ability to screen calls and manage routine correspondence, and a proven track record in

Qualifications

• Extensive secretarial and administrative experience.
• Proficient in composing routine correspondence and reports.
• Strong calendar scheduling and travel coordination.
• Ability to screen calls and handle inquiries with discretion.

Responsibilities

• Performs advanced, diversified and confidential secretarial duties requiring broad experience.
• Composes and may initiate routine correspondence, memoranda and reports.
• Screens telephone calls and visitors, and resolves inquiries.
• Schedules and maintains calendar of appointments and meetings.
• Prepares and distributes minutes of meetings.
• Handles administrative tasks including office upkeep and staff housing.
• Manages requisition and monitoring of cleaning and pantry supplies.
• Provides general assistance to the President to enable focus on core responsibilities.

Skills

Secretarial experience

Administrative support

Calendar management

Communication skills

Discretion/confidentiality

Job description

• Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.
• Composes and may initiate routine correspondence, memoranda and reports etc.
• Screens telephone calls and visitors, and resolves routine and complex inquiries
• Schedules and maintains calendar of appointments, meetings travel itineraries and coordinates related arrangements
• Prepares and distributes minutes of meetings.
• Handles administrative tasks which includes upkeep of Makati office through the janitorial service provider
• Handles the maintenance of staff houses.
• Handles requisition and monitoring of cleaning and pantry supplies.
• Provides general and broad assistance to the President in fulfilling any requirements necessary to allow the President to focus on core responsibilities. This may include, but is not limited to, coordinating car maintenance, handling reasonable personal errands, and other support tasks as needed.