Executive Assistant

Anchor Land Holdings Inc.; Makati; On-site; PHP 300,000 - 600,000; Full time

Job summary

Anchor Land Holdings Inc. seeks an experienced Executive Assistant in Metro Manila to manage the executive's calendar, screen calls, coordinate meetings, and liaise with internal and external executives, assistants, and consultants.

The role requires proactive organization and discretion in a high-demand environment. The successful candidate will prepare background documents, collate reports, arrange travel, and support Board/Committee meetings.

Responsibilities

• Responsible for the executive’s calendar, requiring interaction with both internal and external executives, assistants and consultants to coordinate a variety of complex executive meetings;
• Screens and directs all incoming calls promptly and efficiently;
• Manages and systematize business files and review miscellaneous reports and documents; prepares background documents and outgoing mail as necessary;
• Collates and finalizes presentations materials for Executive Committee and Board of Directors meetings, Annual Stockholders meeting and other group presentations;
• Monitors all transactions addressed to the Executive
• Coordinates with different departments on reportorial requirements and deliverables;
• Coordinates with other officers/heads on corporate reports and other requirements;
• Coordinates and follow-ups required action on clients’ requests and sales concerns;
• Prepares and distributes letters, memos and other communications
• Arranges travel schedule and reservations for executive management as needed;
• Performs related duties and responsibilities as may be assigned from time to time.

Job description

• Responsible for the executive’s calendar, requiring interaction with both internal and external executives, assistants and consultants to coordinate a variety of complex executive meetings;

• Screens and directs all incoming calls promptly and efficiently;

• Manages and systematize business files and review miscellaneous reports and documents; prepares background documents and outgoing mail as necessary;

• Collates and finalizes presentations materials for Executive Committee and Board of Directors meetings, Annual Stockholders meeting and other group presentations;

• Monitors all transactions addressed to the Executive

• Coordinates with different departments on reportorial requirements and deliverables;

• Coordinates with other officers/heads on corporate reports and other requirements;

• Coordinates and follow-ups required action on clients’ requests and sales concerns;

• Prepares and distributes letters, memos and other communications

• Arranges travel schedule and reservations for executive management as needed;

• Performs related duties and responsibilities as may be assigned from time to time.