Executive Assistant

HR Primo Management Services; Metro Manila; On-site; PHP 400,000 - 600,000; Full time

Job summary

HR Primo Management Services is seeking a highly organized Executive Assistant to provide comprehensive administrative and operational support to senior executives. The role requires meticulous calendar management, travel planning, and high-quality preparation of reports and presentations.

You will coordinate meetings, handle confidential communications, monitor deliverables, and collaborate with internal teams and external partners to ensure smooth executive operations.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, Communication, or related field.
• At least 3 years of experience in Executive Assistant, Executive Secretary, or Administrative Management roles.
• Experience managing complex schedules and high-level communications.
• Corporate or financial services experience is an advantage.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements
• Prepare reports, presentations, correspondence, and other executive documents
• Organize meetings, agendas, minutes, and follow-up actions
• Handle calls, emails, inquiries, and official communications
• Assist in executive-led projects and monitor deliverables and deadlines
• Conduct research and prepare briefing materials
• Maintain proper documentation and confidential records
• Coordinate with internal departments and external stakeholders
• Handle sensitive information with discretion and professionalism

Skills

Calendar management

Communication

Discretion & confidentiality

Stakeholder coordination

Education

Bachelor's degree in Business Administration / related field

Job description

We are looking for a highly organized, professional, and trustworthy Executive Assistant to provide comprehensive administrative and operational support to senior executives.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements
• Prepare reports, presentations, correspondence, and other executive documents
• Organize meetings, agendas, minutes, and follow-up actions
• Handle calls, emails, inquiries, and official communications
• Assist in executive-led projects and monitor deliverables and deadlines
• Conduct research and prepare briefing materials
• Maintain proper documentation and confidential records
• Coordinate with internal departments and external stakeholders
• Handle sensitive information with discretion and professionalism

Qualifications

• Bachelor’s degree in Business Administration, Office Management, Communication, or related field
• At least 3 years of experience in Executive Assistant, Executive Secretary, or Administrative Management roles
• Experience managing complex schedules and high-level communications
• Corporate or financial services experience is an advantage
• Excellent organizational and time-management skills