EXECUTIVE ASSISTANT

Dempsey Resource Management Inc.; Nueva Ecija; On-site; PHP 350,000 - 550,000; Full time

Job summary

Dempsey Resource Management Inc. in the Philippines seeks an Executive Assistant who is highly organized, proactive, and discreet to support senior executives with complex calendars, travel, and high-level communications.

You will manage schedules across time zones, prepare briefs, draft emails, and coordinate meetings, while maintaining strict confidentiality and professional discretion. A background in business administration or related fields, 3–5 years EA experience, and experience with

Qualifications

• 3–5 years of experience as an Executive Assistant, Administrative Manager, or Operations Coordinator.
• A Master’s degree or additional certifications (e.g., Project Management, Operations, Executive Assistant Certification) is an advantage but not required.
• Experience supporting C-level executives (COO, CEO, or Operations Director) is strongly preferred.

Responsibilities

• Calendar & Time Management: Manage complex calendars across multiple time zones and schedule meetings, travel, and events with priorities in mind.
• Communication & Correspondence: Draft, edit, and manage emails, letters, reports, and presentations; screen and prioritize communications.
• Travel & Expense Coordination: Arrange domestic and international travel, prepare travel briefs, and reconcile expense reports.
• Meeting & Project Support: Prepare agendas, take minutes, follow up on action items, and assist with special projects.
• Confidentiality & Discretion: Handle sensitive information with integrity and maintain secure filing systems.
• Office & Administrative Oversight: Coordinate office supplies and onboarding of new executives.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Education

Bachelor’s degree in Business Administration

Master’s degree or certifications

Job description

Job Description

Job Summary

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and operational support to our senior executive(s). The ideal candidate will serve as a trusted partner—managing complex schedules, coordinating high-level communications, and ensuring seamless day-to-day operations. This role requires exceptional judgment, professionalism, and the ability to handle confidential matters with the utmost discretion.

Key Responsibilities

• Calendar & Time Management
  • Manage and maintain complex, dynamic calendars across multiple time zones
  • Schedule meetings, calls, travel, and events with attention to priorities and deadlines
  • Anticipate needs and proactively resolve scheduling conflicts
• Communication & Correspondence
  • Draft, edit, and manage professional emails, letters, reports, and presentations
  • Screen and prioritize incoming communications (calls, emails, messages)
  • Act as a liaison between the executive and internal/external stakeholders
• Travel & Expense Coordination
  • Arrange domestic and international travel (flights, accommodations, visas, itineraries)
  • Prepare detailed travel briefs and ensure all logistics are confirmed
  • Track and reconcile expense reports in compliance with company policy
• Meeting & Project Support
  • Prepare agendas, compile briefing materials, and take accurate meeting minutes
  • Follow up on action items and ensure timely execution
  • Assist with special projects, research, and data compilation as needed
• Confidentiality & Discretion
  • Handle sensitive information with integrity and confidentiality
  • Maintain secure filing systems (digital and physical) for critical documents
• Office & Administrative Oversight
  • Coordinate office supplies, equipment, and vendor services when required
  • Support onboarding of new executives or team members as needed

Job Qualifications

• Bachelor’s degree in Business Administration, Hospitality Management, Operations Management, Communications, or related fields.
• A Master’s degree or additional certifications (e.g., Project Management, Operations, Executive Assistant Certification) is an advantage but not required.
• 3–5 years of experience as an Executive Assistant, Administrative Manager, or Operations Coordinator.
• Experience supporting C-level executives (COO, CEO, or Operations Director) is strongly preferred.
• Experience in multi-branch retail, restaurant, food service, or hospitality operations is a significant advantage.
• Proven history of handling high-volume, fast-paced, multi-stakeholder operations.