Executive Assistant

Pedrollo Inc.; Quezon City; On-site; PHP 279,000 - 502,000; Full time

Job summary

Pedrollo Inc. in Quezon City is seeking an Executive Assistant to support the General Manager with calendar management, meeting preparations, reports, and correspondence.

You will coordinate with department heads, prepare documents, maintain confidential files, and assist in monitoring operations and projects. Fresh graduates are encouraged to apply; 1–2 years of relevant experience is preferred, with strong Excel and organizational skills.

Qualifications

• 1-2 years of relevant work experience in an administrative or office support role.
• Fresh graduates with strong academic performance and willingness to learn are encouraged to apply.

Responsibilities

• Manage and coordinate the General Manager's schedule, appointments, meetings, and business activities.
• Prepare meeting agendas, minutes, reports, presentations, correspondence, and other documents for the General Manager.
• Coordinate with department heads and employees regarding directives, assignments, updates, and deadlines from the General Manager.
• Monitor and follow up on pending matters, action items, and commitments to ensure timely completion.
• Assist the General Manager in monitoring company operations, projects, sales activities, procurement, and other business matters.
• Gather and consolidate reports, data, and updates from different departments for management review.
• Coordinate with clients, suppliers, contractors, and other business contacts on behalf of the General Manager when required.
• Assist in preparing quotations, proposals, presentations, business reports, and other management documents when needed.
• Schedule and coordinate meetings, site visits, client appointments, and other activities of the General Manager.
• Maintain organized and confidential company and executive files and records.
• Conduct basic research and gather information requested by the General Manager.
• Assist in coordinating company events, meetings, and management activities.
• Handle confidential information and communications with professionalism and discretion.
• Perform other administrative and special assignments as may be directed by the General Manager.

Skills

Time management

Attention to detail

Confidentiality

Professionalism

Cross-department coordination

Independent multitasking

Communication

Education

BS in Business Administration

BS in Office Administration

BS in Information Technology

Related field

Tools

Microsoft Excel

Job description

EXECUTIVE ASSISTANT

Key Responsibilities

• Manage and coordinate the General Manager's schedule, appointments, meetings, and business activities.

• Prepare meeting agendas, minutes, reports, presentations, correspondence, and other documents for the General Manager.

• Coordinate with department heads and employees regarding directives, assignments, updates, and deadlines from the General Manager.

• Monitor and follow up on pending matters, action items, and commitments to ensure timely completion.

• Assist the General Manager in monitoring company operations, projects, sales activities, procurement, and other business matters.

• Gather and consolidate reports, data, and updates from different departments for management review.

• Coordinate with clients, suppliers, contractors, and other business contacts on behalf of the General Manager when required.

• Assist in preparing quotations, proposals, presentations, business reports, and other management documents when needed.

• Schedule and coordinate meetings, site visits, client appointments, and other activities of the General Manager.

• Maintain organized and confidential company and executive files and records.

• Conduct basic research and gather information requested by the General Manager.

• Assist in coordinating company events, meetings, and management activities.

• Handle confidential information and communications with professionalism and discretion.

• Perform other administrative and special assignments as may be directed by the General Manager.

Educational Background

• Graduate of any of the following courses: BS in Business Administration, BS in Office Administration, BS in Information Technology, or any other related field

Work Experience

• Preferably with 1-2 years of relevant work experience in an administrative or office support role.

• Fresh graduates with strong academic performance, organizational skills, and the willingness to learn are also encouraged to apply.

Skills and Competencies

• Advanced proficiency in Microsoft Excel

• Excellent report preparation and documentation skills

• Strong attention to detail

• Effective time management and organizational skills

• Ability to maintain strict confidentiality

• High level of professionalism and integrity

• Strong coordination and communication skills across different departments

• Ability to work independently and manage multiple tasks efficiently