Executive Assistant

Eversign Design Solutions OPC; Pasay; On-site; PHP 250,000 - 380,000; Full time

Job summary

Eversign Design Solutions OPC seeks an experienced Executive Assistant to provide high-level administrative support to the executive team in Pasay, Metro Manila. You will manage calendars, coordinate meetings, handle correspondence, prepare reports, and track agendas to ensure smooth operations.

Responsibilities include travel arrangements, filing confidential documents, liaising with clients and staff, monitoring deadlines, and drafting meeting materials.

Responsibilities

• Manage the executive's calendar, appointments, meetings, and schedules.
• Coordinate meetings, business appointments, and travel arrangements.
• Handle emails, phone calls, messages, and other business correspondence.
• Prepare reports, presentations, documents, and meeting materials.
• Take meeting notes and follow up on assigned action items.
• Organize and maintain confidential files and important documents.
• Coordinate with employees, clients, suppliers, and other business contacts.
• Assist in monitoring deadlines, projects, and important tasks.
• Conduct research and prepare information as requested by the executive.
• Handle administrative tasks and personal or business-related errands when required.
• Maintain confidentiality of sensitive business and personal information.
• Assist with expense tracking, reimbursements, and other administrative records.
• Anticipate the executive's needs and provide proactive administrative support.
• Perform other duties and special projects as assigned by management.
• Assist in inventory, Marketing, Sales, recruitment, car management, records, finance and others depends on the assigned tasks.
• Conducts background research, manages departmental databases, and assists in planning corporate events or others.
• Provide progress report weekly, monthly and or as needed to the management.

Job description

• Manage the executive's calendar, appointments, meetings, and schedules.
• Coordinate meetings, business appointments, and travel arrangements.
• Handle emails, phone calls, messages, and other business correspondence.
• Prepare reports, presentations, documents, and meeting materials.
• Take meeting notes and follow up on assigned action items.
• Organize and maintain confidential files and important documents.
• Coordinate with employees, clients, suppliers, and other business contacts.
• Assist in monitoring deadlines, projects, and important tasks.
• Conduct research and prepare information as requested by the executive.
• Handle administrative tasks and personal or business-related errands when required.
• Maintain confidentiality of sensitive business and personal information.
• Assist with expense tracking, reimbursements, and other administrative records.
• Anticipate the executive's needs and provide proactive administrative support.
• Perform other duties and special projects as assigned by management.
• Assist in inventory, Marketing, Sales, recruitment, car management, records, finance and others depends on the assigned tasks.
• Conducts background research, manages departmental databases, and assists in planning corporate events or others.
• Provide progress report weekly, monthly and or as needed to the management.