Executive Assistant

JLT Customs Brokerage; Manila; On-site; PHP 502,000 - 725,000; Full time

Job summary

JLT Customs Brokerage in Manila is seeking an Executive Assistant to provide direct administrative and coordination support to Management. You will manage schedules, communications, meetings, reports, and priority tasks with discretion and professionalism.

The role requires strong organizational skills, attention to detail, and the ability to work independently while coordinating with internal teams and external partners. Proficiency in Microsoft Office or Google Workspace is essential.

Qualifications

• Experience as an Executive Assistant or similar role.
• Strong organizational and time-management skills.
• Excellent attention to detail and confidentiality.
• Proficient in written and verbal business communication.
• Ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office or Google Workspace.

Responsibilities

• Provide day-to-day administrative support to Management.
• Organize and prioritize executive tasks, requests, and follow-ups.
• Prepare correspondence, reports, presentations, and other business documents.
• Manage Management calendars, appointments, meetings, and schedules.
• Coordinate meeting schedules with internal teams, clients, suppliers, and external parties.
• Prepare meeting agendas, materials, and relevant documents.
• Attend meetings when required and prepare minutes or action points.
• Draft and organize professional emails, letters, memos, and other correspondence.
• Maintain organized physical and digital files and track documents requiring signature, review, or action.
• Assist with travel arrangements and related requirements when needed.

Tools

Microsoft Office

Google Workspace

Job description

About the role

We are looking for a highly organized, discreet, and proactive Executive Assistant who can provide direct administrative and coordination support to Management. The role is responsible for managing schedules, communications, meetings, reports, follow-ups, documents, and priority tasks while ensuring that important matters are monitored and acted on promptly.

Key responsibilities

• Provide day-to-day administrative support to Management
• Organize and prioritize executive tasks, requests, and follow-ups
• Prepare correspondence, reports, presentations, and other business documents
• Manage Management calendars, appointments, meetings, and business schedules
• Coordinate meeting schedules with internal teams, clients, suppliers, and external parties
• Prepare meeting agendas, materials, and relevant documents
• Attend meetings when required and prepare accurate minutes or action points
• Draft and organize professional emails, letters, memos, and other correspondence
• Maintain organized physical and digital files and track documents requiring signature, review, approval, or action
• Assist with travel arrangements, transportation, accommodation, itineraries, and related requirements when needed

About you

• Experience as an Executive Assistant, Administrative Assistant, Personal Assistant, Office Coordinator, or similar role
• Strong organizational and time-management skills
• Excellent attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Ability to prepare professional business correspondence and reports
• Proficiency in Microsoft Office, Google Workspace, or similar productivity tools
• Experience with calendar management, meeting coordination, and task tracking
• Ability to work independently and exercise sound judgment
• High level of professionalism, discretion, and confidentiality