Executive Assistant

Virginia Farms Inc.; Mandaue; On-site; PHP 391,000 - 614,000; Full time

Job summary

Virginia Farms Inc. in the Philippines seeks an Executive Assistant to support the President, handling communications, calendar management, travel planning, and liaison with internal teams and external partners.

You will take minutes, organize meetings, manage office operations, and relay information through official channels to ensure a smooth flow of executive work and enabling strategic leadership. This role requires discretion, proactive scheduling, and excellent written and verbal

Responsibilities

• Make all forms of written communications for signature and disseminate as needed
• Call or contact people for the executive to talk to using landline or mobile units
• Coordinate with associates or other people for requests on projects and assignments
• Schedule meetings and appointments
• Manage travel needs
• Manage time by reminding of commitments
• Take down and prepare Minutes of Meeting and other related meetings when asked
• Relay information gathered through official channels of communication
• Manage the office while the executive is out

Job description

About the role

Responsible for assisting the President in the discharge of his duties and in preparing everything for the smooth flow of office operations, freeing the executive to devote more time to management functions of planning, organizing, leading and controlling.

Key responsibilities

• Make all forms of written communications for signature and disseminate as needed
• Call or contact people for the executive to talk to using landline or mobile units
• Coordinate with associates or other people for requests on projects and assignments
• Schedule meetings and appointments
• Manage travel needs
• Manage time by reminding of commitments
• Take down and prepare Minutes of Meeting and other related meetings when asked
• Relay information gathered through official channels of communication
• Manage the office while the executive is out