Executive Assistant

Jlt Customs Brokerage; Metro Manila; On-site; PHP 540,000 - 720,000; Full time

Job summary

Jlt Customs Brokerage is seeking an organized and discreet Executive Assistant to provide direct administrative and coordination support to Management. The role involves managing schedules, communications, meetings, reports, and action items while ensuring important matters are monitored and acted on promptly.

You will organize executive tasks, prepare business documents, coordinate meetings with internal and external stakeholders, and assist with travel arrangements as needed.

Qualifications

• Experience as an Executive Assistant, Administrative Assistant, Personal Assistant, Office Coordinator, or similar role.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Ability to prepare professional business correspondence and reports.
• Proficiency in Microsoft Office, Google Workspace, or similar productivity tools.
• Experience with calendar management, meeting coordination, and task tracking.
• Ability to work independently and exercise sound judgment.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Provide day-to-day administrative support to Management.
• Organize and prioritize executive tasks, requests, and follow-ups.
• Prepare correspondence, reports, presentations, and other business documents.
• Manage Management calendars, appointments, meetings, and business schedules.
• Coordinate meeting schedules with internal teams, clients, suppliers, and external parties.
• Prepare meeting agendas, materials, and relevant documents.
• Attend meetings when required and prepare accurate minutes or action points.
• Draft and organize professional emails, letters, memos, and other correspondence.
• Maintain organized physical and digital files and track documents requiring signature, review, approval, or action.
• Assist with travel arrangements, transportation, accommodation, itineraries, and related requirements when needed.

Skills

Organizational skills

Time management

Attention to detail

Written communication

Verbal communication

Multitasking

Professional correspondence

Independence

Discretion & confidentiality

Tools

Microsoft Office

Google Workspace

Job description

Job description

We are looking for a highly organized, discreet, and proactive Executive Assistant who can provide direct administrative and coordination support to Management. The role is responsible for managing schedules, communications, meetings, reports, follow-ups, documents, and priority tasks while ensuring that important matters are monitored and acted on promptly.

Key responsibilities

• Provide day-to-day administrative support to Management

• Organize and prioritize executive tasks, requests, and follow-ups

• Prepare correspondence, reports, presentations, and other business documents

• Manage Management calendars, appointments, meetings, and business schedules

• Coordinate meeting schedules with internal teams, clients, suppliers, and external parties

• Prepare meeting agendas, materials, and relevant documents

• Attend meetings when required and prepare accurate minutes or action points

• Draft and organize professional emails, letters, memos, and other correspondence

• Maintain organized physical and digital files and track documents requiring signature, review, approval, or action

• Assist with travel arrangements, transportation, accommodation, itineraries, and related requirements when needed

Qualifications

• Experience as an Executive Assistant, Administrative Assistant, Personal Assistant, Office Coordinator, or similar role

• Strong organizational and time-management skills

• Excellent attention to detail

• Strong written and verbal communication skills

• Ability to manage multiple priorities and deadlines

• Ability to prepare professional business correspondence and reports

• Proficiency in Microsoft Office, Google Workspace, or similar productivity tools

• Experience with calendar management, meeting coordination, and task tracking

• Ability to work independently and exercise sound judgment

• High level of professionalism, discretion, and confidentiality