Executive Assistant

Tap Growth ai; Mandaluyong; On-site; PHP 360,000 - 600,000; Full time

Job summary

Tap Growth ai in Mandaluyong, Philippines is seeking an Executive Assistant to support our leadership team. The role requires at least 2 years of experience and exceptional organizational skills to manage a dynamic workload in a fast-paced environment.

You will handle calendars, coordinate meetings with stakeholders and vendors, prepare agendas and reports, draft professional correspondence, and safeguard confidential information with discretion.

Qualifications

• 2+ years of experience in an executive support role.
• Excellent organizational skills and attention to detail.
• Ability to manage a dynamic workload in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to executives.
• Manage calendars, meetings, appointments, and scheduling priorities.
• Coordinate internal and external meetings with stakeholders, clients, and vendors.
• Prepare meeting agendas, minutes, reports, presentations, and business documents.
• Serve as a liaison between executives and internal/external stakeholders.
• Draft and manage professional correspondence, emails, and communications.
• Track tasks, deadlines, action items, and follow-ups to ensure timely completion.
• Maintain accurate records, documentation, trackers, and reporting systems.

Skills

Calendar management

Communication

Administrative support

Discretion

Job description

We're Hiring: Executive Assistant!

We are searching for a proactive and highly organized Executive Assistant to support our leadership team. The ideal candidate brings at least 2 years of experience, exceptional attention to detail, and the ability to manage a dynamic workload in a fast-paced environment. Join us in Mandaluyong and be an integral part of our success!

Location

Mandaluyong, Philippines

Work Mode

Work from Office

Role

Executive Assistant

What You'll Do:

• Provide comprehensive administrative and organizational support to executives.
• Manage calendars, meetings, appointments, and scheduling priorities.
• Coordinate internal and external meetings with stakeholders, clients, and vendors.
• Prepare meeting agendas, minutes, reports, presentations, and business documents.
• Serve as a liaison between executives and internal/external stakeholders.
• Draft and manage professional correspondence, emails, and communications.
• Track tasks, deadlines, action items, and follow-ups to ensure timely completion.
• Maintain accurate records, documentation, trackers, and reporting systems.
• Safeguard confidential and sensitive information with discretion and professionalism.
• Support operational processes, administrative projects, and process improvements.
• Coordinate travel arrangements, appointments, and other logistical requirements.
• Conduct research, gather information, and assist with special projects as needed.