Executive Assistant

Kareila Management Corporation (S&R Membership Shopping); Makati; On-site; PHP 360,000 - 540,000; Full time

Job summary

Kareila Management Corporation (S&R Membership Shopping) is seeking an Executive Assistant to support the executive team in Makati. The role emphasizes organized administration, HR coordination, and digital workflow efficiency to drive business outcomes.

You will manage calendars, coordinate meetings, prepare reports and presentations, and handle confidential information with care. Strong communication, multitasking, and proficiency with Microsoft Office are essential in this fast-paced

Qualifications

• Bachelor’s degree in business administration, communications, or related field preferred.
• Proven experience as an executive assistant, administrative assistant, or similar role.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong problem-solving abilities and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Willing to report onsite at Southgate Alphaland, Makati.

Responsibilities

• Manages the executive’s calendar, appointments, meetings, and schedules.
• Coordinates meetings, prepares agendas, presentations, minutes, and follow-up action items.
• Handles correspondence, reports, documents, and other confidential information.
• Coordinates with internal departments and external stakeholders on behalf of the executive.
• Assists in HR-related coordination, documentation, and employee concerns as assigned.
• Utilizes productivity and collaboration tools to improve executive and administrative workflows.
• Prepares and manages digital presentations, reports, spreadsheets, and other business documents.
• Uses Microsoft Office, Google Workspace, video conferencing, and other digital platforms effectively.
• Explores and applies technology and automation tools to improve efficiency and reduce manual processes.
• Maintains organized digital files, databases, and shared documents.
• Serves as a key point of contact between the executive, employees, management, and external stakeholders.
• Prepares and consolidates reports, presentations, and business updates as required.
• Conducts research and gathers information to support management decision-making.
• Assists in special projects and other business initiatives assigned by the executive.
• Performs other related duties that may be assigned from time to time.

Skills

Organizational skills

Time-management

Written communication

Verbal communication

Multitasking

Attention to detail

Independent work

Collaboration

On-site communication

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Outlook

Google Workspace

Job description

Job Objective:

Leverages strong HR knowledge and digital/technology skills to support people-related activities, administrative processes, and business requirements.

Duties and Responsibilities:

• Manages the executive’s calendar, appointments, meetings, and schedules.
• Coordinates meetings, prepares agendas, presentations, minutes, and follow-up action items.
• Handles correspondence, reports, documents, and other confidential information.
• Coordinates with internal departments and external stakeholders on behalf of the executive.
• Assists in HR-related coordination, documentation, and employee concerns as assigned.
• Utilizes productivity and collaboration tools to improve executive and administrative workflows.
• Prepares and manages digital presentations, reports, spreadsheets, and other business documents.
• Uses Microsoft Office, Google Workspace, video conferencing, and other digital platforms effectively.
• Explores and applies technology and automation tools to improve efficiency and reduce manual processes.
• Maintains organized digital files, databases, and shared documents.
• Serves as a key point of contact between the executive, employees, management, and external stakeholders.
• Prepares and consolidates reports, presentations, and business updates as required.
• Conducts research and gathers information to support management decision-making.
• Assists in special projects and other business initiatives assigned by the executive.
• Performs other related duties that may be assigned from time to time.

Job Qualifications:

• Bachelor’s degree in business administration, Communications, or a related field preferred.
• Proven experience as an executive assistant, administrative assistant, or similar role.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong problem-solving abilities and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Willing to report onsite at Southgate Alphaland, Makati