Secretary/Executive Assistant

A1 Globus Manpower Inc.; Quezon City; On-site; PHP 279,000 - 446,400; Full time

Job summary

A staffing agency in Philippines is looking for an experienced Executive Assistant to provide comprehensive administrative support to senior executives and assist in HR functions. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience in managing sensitive information. This role is pivotal in ensuring smooth operations within the organization.

Qualifications

• Proven experience as an Executive Assistant, HR Staff, or in a similar administrative role.
• Knowledge of HR practices and recruitment processes.
• Ability to maintain confidentiality.

Responsibilities

• Provide administrative support to senior executives.
• Assist in recruitment processes and employee records.
• Write, proofread, and edit HR documents.

Skills

Excellent written and verbal communication skills in English

Strong organizational abilities

Proficiency in Microsoft Office Suite

Attention to detail

Ability to handle sensitive information

Education

Bachelor’s degree in Business Administration, Human Resources, or related field

Job description

Executive Support

• Provide administrative support to senior executives, managing schedules, appointments, and travel arrangements.
• Draft and proofread internal and external communications (emails, reports, presentations, etc.).
• Handle confidential information with discretion and professionalism.
• Organize and maintain files, records, and office systems.
• Assist in organizing meetings, conferences, and company events.

Human Resources Support

• Assist in recruitment processes, including scheduling interviews, preparing job descriptions, and handling candidate communications.
• Maintain employee records and ensure proper documentation of HR-related processes.
• Support in employee engagement activities and company initiatives.
• Assist in onboarding and offboarding processes, ensuring a smooth experience for new hires and departing employees.

Communication & Writing

• Prepare and edit written correspondence, such as memos, letters, and newsletters.
• Write, proofread, and edit HR documents (policies, handbooks, etc.).
• Act as a liaison between executives and employees, ensuring clear and effective communication.
• Assist in drafting and sending internal announcements and updates.

Qualifications

• Proven experience as an Executive Assistant, HR Staff, or in a similar administrative role.
• Excellent written and verbal communication skills in English and Filipino.
• Strong organizational and multitasking abilities with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
• Knowledge of HR practices, recruitment processes, and employee management.
• Ability to handle sensitive information and maintain confidentiality.
• Bachelor’s degree in Business Administration, Human Resources, or related field (preferred).