Executive Assistant

Greenplus Corporation; Calamba; On-site; PHP 300,000 - 420,000; Full time

Job summary

Greenplus Corporation is seeking an Executive Assistant to support executives in Calamba. You will manage schedules, arrange meetings, prepare agendas, take minutes, and maintain confidential filing systems and correspondence.

The role requires excellent written and verbal communication, strong organization, multitasking ability, and independence. Proficiency in Microsoft Office and discreet handling of sensitive information are essential.

Qualifications

• Bachelor's degree required.
• 1+ year of experience as an Executive Assistant.
• Excellent written and verbal communication skills.
• Highly organized, multitasking and self-starter mindset.
• Proficient in Microsoft Office and document confidentiality.

Responsibilities

• Serve as administrative support: manage executive schedules, meetings, appointments and events; prepare agendas, take minutes and coordinate follow-ups; maintain organized confidential filing.
• Coordinate with departments, staff and external organizations to ensure smooth communication and task execution.
• Prepare reports, presentations and proofread outgoing documents and communications.
• Monitor progress of initiatives, departmental targets and strategic plans.
• Handle ad hoc tasks and special projects as assigned by the executive.

Skills

Written and verbal communication

Highly organized

Multitasking

Self-starter

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Job Description

• Serve as administrative support: Manages executive schedules, including meetings, appointment and events. Prepare agendas, take minutes and coordinate follow-ups for meetings and maintain an organized filling system for confidential & several documents.
• Coordination and Communication: Coordinates with the different departments, staff, external organization to ensure smooth communication and task execution.
• Document Management: Prepare reports, presentations and proofread, and ensure accuracy in all out going documents and communications.
• Strategic Support: Assists in monitoring the progress of initiatives, departmental targets, and strategic plans.
• Other Assignment/Duties: Handles Ad Hoc tasks and special projects as assigned by the executive.

Qualifications

• The candidate must possess at least a Bachelor's Degree.
• At least 1 year of experience as an Executive Assistant
• Excellent within and verbal communication skills
• Highly organized, multitasking, self-starter
• proficient in Microsoft office.
• Understands the importance of confidentiality of personal information and employer trust.